Administrative Assistant - De Young Properties

De Young Properties is seeking a dynamic and detail-oriented Administrative Assistant who thrives in a fast-paced environment and has a positive, team-oriented attitude paired with a strong work ethic. This is an exciting opportunity to join our award-winning team and play a pivotal role in supporting the company!  This is a full-time position with benefits. The pay range for this position is $17 - $20 per hour.

De Young Properties, a family-owned company with 50 years of experience, is a leading homebuilder located in Fresno, CA. We're renowned for our commitment to quality craftsmanship, innovative designs, and exceptional customer service. Our dedication to these values has been recognized time and again, with us being named a top recipient Best Builder in The Fresno Bee BOCC awards 13 times, named #1 Homebuilder twice, and consistently ranking as a Best Company to Work For.

Key Responsibilities:

• Greet and welcome guests and customers, whether in person at the front desk or via phone, provide friendly customer service and direct inquiries appropriately.

• Coordinate timely pickup and delivery of corporate documents at vendor offices.

• Assist the Executive Assistant with daily operations, event planning, and special projects.

• Provide support to Human Resources as needed.

• Utilize advanced technology skills to transcribe, format, input, edit, retrieve, copy, and transmit text, data, and graphics upon executive request.

• Liaise with vendors for services and manage office supply deliveries.

• Maintain lists, calendars, and action items for meetings, birthdays, and anniversaries.

• Handle sensitive and confidential information with the utmost discretion.

• Engage in project management, ensuring the successful execution of tasks through collaboration with support staff, tracking progress, and providing timely updates to the team.

• Send event invitations, manage RSVPs, and assist with event logistics.

• Set up event venues, including tables, shelters, and displays.

• Ensure the corporate office, including reception, conference rooms, copier areas, kitchen, and supply rooms, is organized and maintains a professional appearance.

• Oversee the pickup and delivery of promotional items, refreshments, and displays for events.

• Maintain inventory and place orders for office and food supplies.

• Attend and assist with events as needed, ensuring smooth execution, which may involve working overtime, on weekends, or outdoors in various weather conditions.

Qualifications:

• Previous experience in a fast-paced office environment.

• Advanced technology skills.

• Strong organizational and multitasking abilities.

• Exceptional communication skills and a professional demeanor.

• Flexibility to support events outside of standard work hours.

• Clear background check.

• CA Driver's License.

Key Performance Indicators (KPIs)

De Young Company Core Values

Accountability - Takes full ownership of assigned duties and projects.

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Integrity - Keeps your word, do what you say you will do.

Positive energy - Arrives fully prepared to work each day, seeks to improve and maintain high morale in self and co-workers.

Personal Development - Takes ownership of personal development in job and self. Takes initiative to read business related journals and topics, looks for education and training opportunities and suggests them to their supervisor. Discusses future career step with supervisor and path forward to achieve it.

Safety - Safety begins with me - takes initiative in maintaining a safe environment for self and others.

Required Skills and Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.

Language Ability:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

Math Ability:

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Word, Excel, Outlook, and Google Docs.

Certificates and Licenses:

Current California Real Estate Sales License; Valid California Driver's License

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 10 pounds. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand, walk; reach with hands and arms and stoop, kneel, crouch, or crawl.

Compensation and Benefits:

We offer a competitive compensation and benefits package, including health insurance, dental insurance, vision insurance, life insurance, 401k retirement savings plan, and sick and vacation time.

To Apply:

Please submit your resume. 

Applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.