Administrative Assistant - Gardner School Nutrition - Whitsons Culinary Group

SUMMARY: Provide all clerical service for School Nutrition Department ESSENTIAL FUNCTIONS, RESPONSIBILITIES AND DUTIES: • Notify manager of any difficulties or issues with the staff and problem solve as they occur. • Receive and handle all telephone calls, when possible, resolve any calls and minor problems dealing with food service operations and any parent concerns especially for the POS system questions. • Oversee data entry in the computer system for lunch accounts including all POS systems and Dine Central Accounting Systems • Reconcile the amount of cash collected each day and close out all registers in the POS systems daily as needed • Prepare all Deposits, catering, and vending. Verify deposit log so that there is a direct line of responsibility • Maintain records for the school lunch program including daily meal counts and revenue, entering into the Dine Central Revenue System. • Knowledge of POS Systems for all schools and ability to process all reports as needed and any training to staff as required or needed. • Maintain and oversee POS system keeping in constant contact w/ all persons in charge at all schools. • Process and mail (email) low balances reports accounts in POS system as needed. • Perform all functions for closing out each week and month, using Whitsons Standard closing checklist. • Assist Manager with entering all monthly inventory of all food, paper, cleaning and USDA commodity. • Ability to understand and read menus for all schools. Copy menus into new month, print draft, edit updates after GM has reviewed. • Enter orders on behalf of GM • Complete printing of all marketing materials, daily signage, monthly promotions for each school building. • Read, understand and implement all Whitsons Company policies effectively • Perform the following functions in the Dine Central Menu Program o Print and distribute all production order records for each school weekly o Gather and enter all finished production records into Dine Central Daily • Assist Manager in managing the team members daily including coordinating and assigning of all substitute workers • Attend all mandatory in-service programs • Work as a positive, productive member of the food service team. Assume a leadership role in a supportive and positive manner • Help create a harmonious working relationship w/staff including the Manager • Create positive working relationship with client and administrative personnel • Possess basic cooking skills • Maintain confidentiality • Assist where needed throughout the District, including substituting at schools if necessary • Support the goals, objective and mission statement set forth by Whitsons • Other duties as requested by the Manager. Education: • High School Diploma or Associates Degree Computer Skills: • Basic bookkeeping skills and proficiency in computer applications (email, outlook, excel, word) Other Qualifications, Experience and Competencies: • Business Acumen • Good phone skills • Ability to work successfully with others. PHYSICAL DEMANDS OF THE JOB: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the team member is frequently required: • To sit, walk, talk and hear; use hands and fingers to feel, handle, or operate objects, tools, or controls; and reach with hands and arms. • The employee is occasionally required to lift and/or move up to 30 pounds. • Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee must be able to multi-task. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is performed primarily in an office setting. The noise level in the work environment is moderate. The duties listed above are intended only as illustrations of the various types of work and duties that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, and the Company reserves the right to add additional duties or modify existing duties. The job description does not constitute an employment agreement between the Company and employee and is subject to change by the Company as the needs of the Company and requirements of the job change. Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled