Administrative Assistant at Vaco, LLC
Garfield, NJ 07026
About the Job
50,000/yr.-55,000/yr.
Job Summary:
Vaco has partnered with a professional services company and they have an opening for an Administrative Assistant. The Administrative Assistant provides support to the organization by handling a wide range of administrative and office management tasks. This role ensures the smooth and efficient day-to-day operations of the office while maintaining a professional, organized, and welcoming environment. The ideal candidate is proactive, resourceful, and able to manage competing priorities in a fast-paced environment.
Key Responsibilities:
- Manage daily office operations, including answering phones, responding to emails, and handling correspondence
- Someone who can pitch in where need b
- Filing, scanning, shredding, tax correspondence emails, tax documents filing/process returns (do not need this experience this is more administrative)
- Prepare reports, presentations, and correspondence as requested.
- Provide administrative support to senior management and other team members as required.
- Perform general clerical duties such as photocopying, scanning, faxing, and mailing.
Qualifications:
- High school diploma or equivalent; associate’s or bachelor’s degree preferred.
- Proven experience as an administrative assistant or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with the ability to multitask and prioritize workload.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
Additional Skills (Preferred but not required):
- Experience with office management systems and procedures.
- Familiarity with basic accounting tasks or software.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
