Administrative Assistant - Human Resources - USA Health

USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community.

USA Health is changing how medical care, education and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists and researchers provide the region's most advanced medicine at multiple facilities, campuses, clinics and classrooms. We offer patients convenient access to innovative treatments and advancements that improve the health and overall wellbeing of our community.

The HR Administrative Assistant will have administrative and clerical responsibilities for the department of Human Resources and occasionally its affiliate departments of spiritual care, employee assistance, volunteers, and employee health; responsible for providing comprehensive support in the day-to-day operations of Human Resources; acts as the first point of contact for HR-related matters and interacts with both internal and external stakeholders; organizes the front desk of HR to ensure accurate form availability, screens forms for completeness and correctness, monitors general HR e-mails as requested, and follows-up with employees and managers as requested;works closely with other departments to provide customer-focused, effective HR service to the organization; processes internal arrangements such as appointments, travel, training sessions, team-building events, and correspondence as needed for human resources staff; maintains internal records which may include preparing, issuing, and filing company documentation; assists the HR department with recruitment, maintaining employee records, assisting with payroll processing forms, and provide administrative support to all staff as requested; assists with performance management procedures; assists with new employee orientation and updates records for new staff; answers phone calls, schedules meetings, schedules meeting rooms, and supports visitors; plans meetings and take detailed minutes as requested; performs administrative duties such as filing, typing, copying, binding, scanning, etc.; exhibits polite and professional communication via phone, e-mail, and written correspondence; ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques; provides information by answering questions and requests; contributes to team effort by accomplishing related results as needed; assists in the preparation and distribution of regularly scheduled reports; regular and prompt attendance; ability to work schedule as defined and overtime as required; related duties as required.

High school diploma or equivalent and five years of progressively responsible administrative and secretarial experience.