Administrative Assistant - Brookdale Cape Cod

If you want to work in an environment where you can become your best
possible self, join us! You?ll earn more than a paycheck; you can find
opportunities to grow your career through professional development, as
well as ongoing programs catered to your overall health and wellness.
Full suite of health insurance, life insurance and retirement plans are
available and vary by employment status. Additional benefits offered
include, but are not limited to: ? Tuition Reimbursement ? Pet Insurance
? Adoption Reimbursement Benefits ? Variety of Associate Discounts
Veterans, transitioning active duty military personnel, and military
spouses are encouraged to apply. To support our associates in their
journey to become a U.S. citizen, Brookdale offers to advance fees for
naturalization (Form N-400) application costs, up to $725, less
applicable taxes and withholding, for qualified associates who have been
with us for at least a year. Responsibilities Schedules appointments,
provides information to callers, documents meeting minutes, and performs
various administrative functions. Answers telephone and provides
information to callers or routes calls to appropriate associate; places
outgoing calls. Greets visitors, determines nature of business, and
refers visitors to appropriate individual. Types, edits, produces, and
distributes a variety of documents including general correspondence,
memorandums, statistical reports, presentation materials or other
documents as requested. Routes incoming mail. Uses courier, U.S. mail,
overnight mail, e-mail or facsimile machines to send documents as
directed. Files correspondence and other records. Makes copies of
correspondence or other printed material. Takes minutes at staff
meetings. Orders office supplies and forms for associates and
communities. Assists in the preparation and coding of invoices for
payment. Assists in obtaining and/or completing new hire documentation
for new associates. May maintain associate personnel and community
files. Assists in the recruitment, orientation and retention of
qualified staff. May conduct tours of the community. At the discretion
of the Executive Director, may supervise one or more associates.
Qualifications Education and Experience High school diploma or general
education degree (GED); and minimum of one-year related experience
and/or training; or equivalent combination of education and experience.
Management/Decision Making Makes standard and routine decisions based on
detailed guidelines with little independent judgment. Problems are
generally solved with clear, detailed guidelines or by reporting them to
a supervisor. Knowledge and Skills Has a basic level of a skill and can
follow written or verbal instructions. Has basic technical skills to
complete a few repetitive and well-defined duties. Has a basic knowledge
of the organization in order to answer basic questions. Basic typing
skills essential along with basic knowledge of PC's and word processing
software, preferably in a Microsoft Windows environment. Ability to read
and interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals. Ability to write routine reports
and correspondence. Ability to speak effectively before groups of
customers or associates of the organization. Ability to add, subtract,
multiply, and divide in all units of measure, using whole numbers,
common fractions, and decimals. Ability to compute rate, ratio, and
percent and to draw and interpret bar graphs. Ability to apply common
sense understanding to carry out instructions furnished in written,
oral, or diagram form. Ability to deal with problems involving several
concrete variables in standardized situations. See complete Job
Description when applying.