Administrative Assistant I at The Planet Group

Job Title: Administrative Assistant 1
Contract Duration: Tentative start date: Oct 21, 2024 through Jun 30, 2025 (Assignment extensions occur quarterly. The selected candidate has the potential to stay in the role for up to 18 months.)
Pay: $19.45-$23.45/hr
Onsite/Remote/Hybrid (if onsite/hybrid please give city/town name): In Office; Onsite 5 days a week; Redmond, WA
Must Haves: The role requires 1+ overall years of experience in the field.
Top 3 Hard Skills Required + Years of Experience
1. Proficient in Microsoft Office tools including Outlook, Excel (leveraging data), Word, Teams, and OneNote - (1+ years)
2. Experience building out/documenting processes (with OneNote) - (1+ years)
3. Experience in High Volume Operations working with cross-functional teams - (1+ years)
Preferred: BA required in any field. High GPA

Job Description:
Performs a variety of administrative functions to support US Immigration Team's high-volume operations.
• Timely process high-volume paper filings, including collating, copying, distributing for signature, scanning, and mailing hardcopy US Immigration filings
• Troubleshoot high-volume printing issues
• Triage and escalate urgent US Immigration cases to appropriate teams
• Track, accurately update, and confirm case status within case management software tool in real time
• Run and analyze case status reports within case management tool
• Conduct data audits and work with stakeholders to ensure data integrity
• Other project and task support, as directed
• Requires 100% onsite work

Qualifications
• Deep attention to detail, organizational, critical thinking, and time management skills
• Strong written and verbal communication skills
• Sense of urgency and ability to prioritize and manage work accordingly
• Proficient in Microsoft Office tools including Outlook, Excel, Word, Teams, and OneNote
• Ability to navigate complex and sometimes ambiguous situations
• May require ability to lift up to 20 lbs
• 100% availability to work onsite

Typical Day in the Role:
• Purpose of the Team - General Counsel / HR Legal
• Key projects - They work on the US immigration team, who supports the immigration journeys for their visa dependent employees. Recently, they’ve expanded their contingent staff to help with this support.
• Typical task breakdown and operating rhythm - N/A – refer to Job Description.

Compelling Story & Candidate Value Proposition:
• What makes this role interesting? - Working with this team, they do very high-volume sophisticated operations – so this is a great opportunity to start your career.
• Unique Selling Points - You get exposed to aspects of Legal professions/Law. There is an opportunity to have autonomy as well.