ADMINISTRATIVE ASSISTANT I - Data Mgmt & Adm Services Unit - 1561 - State of Colorado

ADMINISTRATIVE ASSISTANT I - Data Mgmt & Adm Services Unit - 1561


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ADMINISTRATIVE ASSISTANT I - Data Mgmt & Adm Services Unit - 1561






Salary




$37,200.00 - $44,640.00 Annually






Location




Denver, CO








Job Type




Full Time






Job Number




FAA01561-10/09/24








Department




Department of Public Health & Environment






Division




Water Quality Control Division








Opening Date




11/05/2024






Closing Date




11/15/2024 5:00 PM Mountain








FLSA




Determined by Position






Max Number of Applicants




50








Type of Announcement




This position is open only to Colorado state residents.






Primary Physical Work Address




4300 Cherry Creek South Drive, Denver, CO 80246








FLSA Status






Non-Exempt; position is eligible for overtime compensation.








Department Contact Information




Mike Houlihan at michael.houlihan@state.co.us








How To Apply




Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.











+ Description


+ Benefits


+ Questions







Department Information















This position is open only to current, permanent Colorado state residents.


This job announcement will be closed once a sufficient number of candidates has been received. Therefore, please apply as soon as possible prior to the closing date of November 15, 2024.





This position will have remote and hybrid workplace options available but will still be required to report to the listed address at the discretion of the supervisor and based on business need.





Be BOLD and make a real difference . . .

Do you desire a career that provides you with opportunities to improve the world around you? The Colorado Department of Public Health and Environment (CDPHE) is seeking diverse individuals from all backgrounds to apply for a career position that makes a direct impact on improving the lives of Colorado citizens. Our mission is to advance Colorado's health and protect the places we live, work, learn, and play. Our vision is to create a healthy and sustainable Colorado where current and future generations thrive.



If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, Glendale City Set, and the Cherry Creek bike path. In addition to a great location and rewarding, meaningful work, we offer:



+ Employee wellness programs and facilities


+ Extensive internal professional development opportunities on a wide variety of subjects


+ Bike to work programs, including access to storage lockers and bike racks


+ Distinctive career advancement opportunities throughout the State system


+ Strong, yet flexibleretirement benefits (http://www.colorado.gov/cs/Satellite?c=Page%CF%87ldpagename=DPA-DHR/DHRLayout&cid=1213025229644&pagename=DHRWrapper) including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans


+ Medical and dental health plans (http://www.colorado.gov/cs/Satellite/DPA-DHR/DHR/1236690495481)


+ Paid life insurance


+ Short- and long-term disability coverage


+ 11 paid holidays per year plus generous personal time off


+ Mentoring program with opportunities for mentors and mentees


+ Tuition assistance for college level courses including Master's degree programs


+ Excellent work-life programs, such as flexible schedules, and


+ A variety of employee resource groups



Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch


We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.





Description of Job






Work Unit


The Permits Section exists to develop and issue discharge permit actions (new, renewal, modification, termination) for discharges of pollutants from point sources to waters of the state, to regulate the land application of biosolids, to regulate the beneficial reuse of reclaimed water, and to control discharges of pollutants to publicly owned treatment works (POTWs) through implementation of the pretreatment program. These activities are mandated by the Colorado Water Quality Act. In addition, the Section participates in the development of statutes, regulations and policies related to the issuance and enforcement of such activities. The Section also develops preliminary effluent limits (PELs) and provides compliance assistance and general public assistance. The work of the Permits Section is distributed across multiple work units. This position is part of a technical and administrative support team that reviews and issues the permits, answers questions and directs phone and email traffic, enters data into the systems of record and other administrative tasks as needed.

About the position

This position assists the Permits Section Manager, the Unit managers, and the permit writer staff in the Section by providing technical and office management support to the work of the Section. This position continues to conduct technical support duties that have been assigned to this position from the Environmental Protection Specialist positions in order to allow those at the EPS classification to focus on those duties for which an EPS classification is required (such as modeling, calculating statistics, and negotiating permit conditions). This position applies specialized procedures and techniques in order to verify the accuracy of information received in permit applications, identify appropriate terms and conditions to be included in final permit actions issued by the division, and develop permit actions.





Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights




Minimum Qualifications

(Option 1)



One year of administrative assistant experience performing clerical duties. Clerical duties include answering phones; taking memos; maintaining files; drafting, proofreading, sending and receiving correspondence; greeting clients and customers; scheduling meetings and events; ordering office supplies; and sending emails and faxes.


Substitution:College coursework will substitute for the required experience on a year-for-year basis (30 semester hours equals one year of experience).


The required experience must be substantiated within the work experience section of your application. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section of your application will be reviewed to determine this. "See Resume" statements on the application will not be accepted. In addition, part-time work will be prorated.


A copy of your college/university transcript must be submitted at the time of application (Unofficial transcripts are acceptable.)



Preferred Qualifications and Essential Competencies


The preferred experience, competencies and abilities are highly desirable for this position and will be considered in selecting the successful candidate:

+ Proficiency with MS Office, including Word, Excel, and Access



+ Relevant years of State service shall be considered

+ Proficiency with Google products, including, Gmail, Calendar, Drive, and Sites

+ Ability to learn other software systems quickly

+ Outstanding skills and abilities in customer service

+ Ability to tailor interactions with multiple diverse audiences;

+ Demonstrated proficiency working collaboratively with internal customers, co-workers, and teams

+ Strong interpersonal skills, effective communicator, and ability to work as part of a team

+ Accuracy and attention to detail

+ Flexibility and adaptability to change





Conditions of Employment

+ A pre-employment background check will be conducted as part of the selection process. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide the Colorado Department of Public Health and Environment Human Resources office with an official disposition of any charges.









Supplemental Information



Applicant Checklist: The following must be submitted by the application deadline.



+ A completed State of Colorado application submitted online via colorado.gov/jobs by the application deadline.


+ A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your colorado.gov/jobs application. Cover letters will not be accepted after the closing date and time of the announcement.


+ If using education to qualify, a copy of your college/university transcripts. Transcripts can be attached to your colorado.gov/jobs application.




The Selection Process:Applicants will be notified at each step in the selection process via email. Emails will come from info@governmentjobs.com.


+ All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.


+ Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.


+ Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.




+ A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.




Appeal Rights: If you receive notice that you have been eliminated from consideration for the position or that as a result of no longer being considered, you were discriminated against, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. If an applicant seeks to have an allegation of discrimination reviewed by the Board, that person must file an appeal (petition for hearing) within 10 days of the action or receipt of any final written selection decision. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also applies to all charges of discrimination.



E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.



You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.



ADAAA Accommodations:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at cdphe.humanresources@state.co.us or call 303-692-2060, option 5.












The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits


Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.











01


The Colorado Constitution requires that applicants for State of Colorado positions be Colorado residents at the time the application is submitted. Are you a current resident of the State of Colorado who can provide proof of Colorado residency?


+ Yes


+ No






02


A pre-employment background check will be conducted as part of the selection process. Should your background check reveal any charges and convictions, it is your responsibility to provide the Colorado Department of Public Health and Environment Human Resources office with an official disposition of any charges. As a condition of employment, are you willing and able to submit to a criminal background check if offered the position.


+ Yes


+ No






03


CDPHE-Part of, or all of, the selection/comparative analysis process for this position may involve a review of the information you submit in your application materials. One of the documents required to apply for this position is a cover letter. Your cover letter should describe the extent that you possess the education and experience relating to the minimum AND preferred competencies for this position. Failure to include a cover letter may prevent you from competing in subsequent measures used to arrive at a top group of applicants. Have you prepared a cover letter and attached to your application? (If not, you may go back and do so now.)


+ Yes


+ No






04


If you are using your college education to meet the minimum qualifications, you must attach your college transcript(s). Unofficial copies from an accredited college or university are acceptable. Have you included your transcript(s) as an attachment to your application? (If not, you may go back and do so now). Please note: Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this announcement.


+ Yes, I have attached my transcript(s).


+ No, I have not attached transcript(s).






05


CDPHE-If you are a veteran, please attach your DD214 to your application. If you have a disability, also attach the letter issued to you from the Veterans Administration verifying that you are currently receiving monetary benefits or you that have a disability retirement. Did you attach a copy of your DD214 to your application?


+ Yes, I have attached a copy of my DD214 to my application.


+ No, I am not a veteran.


+ No, I am a veteran, but I do not qualify for veterans' preference in selection.





Required Question









Agency


State of Colorado






Address


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the "Printer" icon located above the job title

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Website


https://careers.colorado.gov/







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