Administrative Assistant I - Doyon Utilities

Doyon Utilities provides excellent career opportunities for motivated individuals. As the primary utility provider for the U.S. Military in Alaska, we offer stability and opportunity even in uncertain times. If you want to be a part of a work family that values professionalism, dedication, collaboration and innovation, we're the right company for you. Full health care coverage, a generous 401(k), and a month of annual paid time off are some of our amazing Company benefits. Our Company culture will make you feel right at home.

A Brief Overview
The Administrative Assistant I performs exceptional customer service and administrative job duties to support all areas of DU operations under direct supervision of the Administrative Manager or their designee.

What you will do

• Answers a multi-line phone system, direct calls, and greet visitors; take/relay incoming messages and place outgoing calls as needed.
• Responsible for ensuring common areas are maintained in a professional manner.
• Provides administrative support and communicates effectively with all DU Employees.
• Responsible for sorting and distribution of incoming communications and processing outgoing mail, this includes faxes and DU info emails.
• Prepare routine correspondence and presentations from handwritten notes, dictated materials, or as directed orally.
• With oversight, arranges travel and coordinates transportation.
• Monitors and maintain office supply inventory and assists with purchasing, as necessary.
• Sets up for meetings and conferences assuring complete information is available as required.

Conditions of Employment
Must pass a pre-employment drug test, random drug test thereafter in accordance with the published policy of Doyon Utilities. Must have a valid driver's license issued by the State of Alaska. Must be eligible to work on a military installation in Alaska. Eligibility to work on a military installation includes compliance with Department of Defense mandates with respect to employee background and health directives.

Qualifications

• High School Diploma or equivalent Required
• Some experience in a professional office environment. Required
• Knowledge of Microsoft Office Suite.
• Proper telephone etiquette.
• Strong customer services skills.
• Strong written and verbal communication skills.
• Knowledge of office machines including fax, copier, computer workstations, telephone system, voice mail systems
• Ability to meet and deal with the public and staff in a pleasant and courteous manner
• Ability to follow direction and attention to detail
• Ability to maintain strict confidentiality.
• Must have a positive, friendly attitude and be a team player

Reasonable Accommodation
Doyon Utilities will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. Accommodation requests should be made, in writing to the Human Resources Department.

EEO
We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, disability, veteran status, and other protected characteristics. The EEO Know Your Rights poster is available at Know Your Rights (eeoc.gov) For questions on the job posting contact 907-455-1500.

Physical Demands
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Standing - Occasionally
• Walking - Occasionally
• Sitting - Constantly
• Lifting - Rarely
• Carrying - Rarely
• Pushing - Rarely
• Pulling - Rarely
• Climbing - Rarely
• Balancing - Rarely
• Stooping - Rarely
• Kneeling - Rarely
• Crouching - Rarely
• Crawling - Rarely
• Reaching - Rarely
• Handling - Occasionally
• Grasping - Occasionally
• Feeling - Rarely
• Talking - Constantly
• Hearing - Constantly
• Repetitive Motions - Frequently
• Eye/Hand/Foot Coordination - Frequently

Working Conditions

• Extreme cold - Rarely
• Extreme heat - Rarely
• Humidity - Rarely
• Wet - Rarely
• Noise - Occasionally
• Hazards - Rarely
• Temperature Change - Rarely
• Atmospheric Conditions - Rarely
• Vibration - Rarely

Doyon Utilities is committed to delivering safe and resilient utility services with an emphasis on reliability and efficiency. Our employees are committed professionals in their fields and passionate about what they do and the customers they serve: the United States Military. Inherent in our mission is modernizing facilities; employing best utility practices that reflect leading industry standards; and operating as vigilant stewards of the environment while ensuring the health and safety of our workforce and our customers.

Preference Statement: Doyon Utilities grants a preference to qualified Doyon, Limited shareholders in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.