Administrative Assistant I - Regular Part-time (Benefits eligible) - 525094 - The University of Alabama

The Administrative Assistant I provides administrative support for the operations of unit. Performs routine and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Main...

Pay Grade/Pay Range:  Minimum: $16.63 - Midpoint: $19.95 (Hourly N3)

Department/Organization: 870101 - Office of Student Conduct

Normal Work Schedule: Monday - Friday 9:00 am to 3:00 pm; This position is a 9 month assignment.

Note to Applicants: Please note this is a part-time position: This position will work 30 hours per week, 9 months of the year (likely August 15 through May 15).

Job Summary: The Administrative Assistant I provides administrative support for the operations of unit. Performs routine and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Please note this is a part-time position: This position will work 30 hours per week, 9 months of the year (likely August 15 through May 15). Typical duties include interacting with students to provide information, schedule appointments, address questions regarding office policy and procedure, responding to numerous parent questions and concerns, routing telephone calls, emails, mail, and visitors. Also, arranges itineraries/agendas, and tracks student compliance with set meeting times, maintains confidential student records (database and/or hardcopy). Responsible for completing required training that is related to laws and regulations, that creates a more hospitable and respectful workplace; and safer work environment.
Has personal accountability for financial reporting and responsibility for establishing, enforcing, and following internal processes and controls as outlined in UA policies and procedures.

Required Department Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associates degree or higher

Skills and Knowledge: Must be able to maintain confidentiality. Excellent interpersonal. Ability to communicate effectively and concisely written and verbally. Ability to work cooperatively with others toward common objectives. Strong organizational and time management skills. Knowledge of standard software programs (i.e. Word, Excel, Access, Outlook) and operational knowledge of personal computers.
Demonstrates commitment to supporting all students.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster