Administrative Assistant II - The Planet Group
Adelaide, WA 98052
About the Job
Job Description
Job Title: Administrative Assistant 2
Contract Duration: Tentative start date: Nov 18, 2024 through Apr 30, 2025 (Assignment extensions occur quarterly. The selected candidate has the potential to stay in the role for up to 18 months.)
Pay: $32.00/hr
Onsite/Remote/Hybrid (if onsite/hybrid please give city/town name): Hybrid; 4days/week, one day remote probably on Monday 6am-3:00 or 6:30-3:30; Redmond, WA
Must Haves: The role requires 2 overall years of experience in the field, especially with heavy calendaring, in the field.
Top 3 Hard Skills Required + Years of Experience
1. Minimum 2 years experience with calendar management.
2. Minimum 2 years experience with MS office, Excel, Outlook, Teams, etc.
3. Minimum 2 years experience with written and verbal communication
Job Description:
Key Responsibilities
• Responsible for managing email correspondence and performing data entry tasks to ensure accurate and timely communication and record-keeping.
• Responsible for ensuring proper tracking and organization of data through the use of Excel spreadsheets.
• Special Projects: Complete special projects as assigned, demonstrating initiative and problem-solving skills.
Qualifications
• Tracking Properly: Proficient in Excel for tracking and managing data effectively.
• Written Communication: Strong ability to answer emails and communicate effectively in writing.
• Problem Solver: Strong problem-solving skills and decision-making abilities.
• Office Skills: Proficient in Office suite and general office management.
• Ability to handle confidential information with discretion.
• Strong organizational skills and attention to detail.
Skills and Attributes
• Business Acumen: Timeliness, ability to come into the office regularly, and understanding of business operations.
• Comprehensive Support: Provide comprehensive support to a group team, including office management (equipment inventory, tracking), communication, and data management.
• Independence and Teamwork: Ability to work independently and as part of a team.
Preferred Qualifications
• Excellent communication skills, both written and verbal.
• Previous Enterprise experience
• Growth Potential: Willing to learn, coachable, and proficient in calendar management.
Performs a variety of complex administrative functions for all levels of management including external business partners. Manages schedule(s), coordinates travel arrangements and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned.
Typical Day in the Role:
• Purpose of the Team: The purpose of this team is managing administrative tasks related to their operations, particularly in the context of moving buildings and changing their scope.
• Key projects: They need someone to handle very busy calendaring.
• Typical task breakdown and operating rhythm: The role will consist of 90% of very high profile, extremely busy calendar management and 10% of other administrative tasks
Compelling Story & Candidate Value Proposition:
• What makes this role interesting? - This role provides opportunities for growth and networking
• Unique Selling Points: This is fast-paced and evolving team. The team is growing quickly, offering new skills and knowledge regularly.
Contract Duration: Tentative start date: Nov 18, 2024 through Apr 30, 2025 (Assignment extensions occur quarterly. The selected candidate has the potential to stay in the role for up to 18 months.)
Pay: $32.00/hr
Onsite/Remote/Hybrid (if onsite/hybrid please give city/town name): Hybrid; 4days/week, one day remote probably on Monday 6am-3:00 or 6:30-3:30; Redmond, WA
Must Haves: The role requires 2 overall years of experience in the field, especially with heavy calendaring, in the field.
Top 3 Hard Skills Required + Years of Experience
1. Minimum 2 years experience with calendar management.
2. Minimum 2 years experience with MS office, Excel, Outlook, Teams, etc.
3. Minimum 2 years experience with written and verbal communication
Job Description:
Key Responsibilities
• Responsible for managing email correspondence and performing data entry tasks to ensure accurate and timely communication and record-keeping.
• Responsible for ensuring proper tracking and organization of data through the use of Excel spreadsheets.
• Special Projects: Complete special projects as assigned, demonstrating initiative and problem-solving skills.
Qualifications
• Tracking Properly: Proficient in Excel for tracking and managing data effectively.
• Written Communication: Strong ability to answer emails and communicate effectively in writing.
• Problem Solver: Strong problem-solving skills and decision-making abilities.
• Office Skills: Proficient in Office suite and general office management.
• Ability to handle confidential information with discretion.
• Strong organizational skills and attention to detail.
Skills and Attributes
• Business Acumen: Timeliness, ability to come into the office regularly, and understanding of business operations.
• Comprehensive Support: Provide comprehensive support to a group team, including office management (equipment inventory, tracking), communication, and data management.
• Independence and Teamwork: Ability to work independently and as part of a team.
Preferred Qualifications
• Excellent communication skills, both written and verbal.
• Previous Enterprise experience
• Growth Potential: Willing to learn, coachable, and proficient in calendar management.
Performs a variety of complex administrative functions for all levels of management including external business partners. Manages schedule(s), coordinates travel arrangements and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned.
Typical Day in the Role:
• Purpose of the Team: The purpose of this team is managing administrative tasks related to their operations, particularly in the context of moving buildings and changing their scope.
• Key projects: They need someone to handle very busy calendaring.
• Typical task breakdown and operating rhythm: The role will consist of 90% of very high profile, extremely busy calendar management and 10% of other administrative tasks
Compelling Story & Candidate Value Proposition:
• What makes this role interesting? - This role provides opportunities for growth and networking
• Unique Selling Points: This is fast-paced and evolving team. The team is growing quickly, offering new skills and knowledge regularly.
Source : The Planet Group
