Administrative Assistant II - The Mind Research Network

Overview:

The Mind Research Network, a division of Lovelace Biomedical dedicated to the advancement, diagnosis and treatment of mental illness and brain injury, is seeking a Full Time Administrative Assistant II.

 

Under specific direction, the Administrative Assistant II will perform a variety of administrative and staff support duties which require a range of skills and knowledge of organizational policies and procedures.

Assists and directs visitors, answer phones, and resolves administrative problems and inquiries; composes, edits, and proofreads correspondence and reports, track training compliance, maintain office supplies and databases, sort and manage mail and packages, and prepares a range of administrative documents.  Coordinates and facilitates schedules, meetings, program functions and/or special events. 

Will also assist with fiscal duties including handling of petty cash, payment and tracking of invoices, and tracking and recording budget items. 

May train and/or oversee the work of staff and students.

Qualifications:

Requires a high school diploma or equivalent and 3-5 years of directly-related administrative support experience; or an equivalent combination of education, training and/or experience from which comparable knowledge, skills and abilities have been attained.

 

Requires a professional demeanor, strong analytical, time management, and organizational skills, excellent verbal/written communication, interpersonal and customer service skills.  Requires professional-level computer proficiency and the ability to learn all department-specific systems and programs as needed. Must be proficient in Microsoft Office.

 

Preferred/Additional Qualifications :

Must be reliable and able to work with sensitive information and maintain confidentiality of data at all times.

 

Preference given to candidates with previous experience in a busy office environment, specifically in a higher
education setting, and those who have previous experience working with a diverse population.

Physical Requirements:

Work is performed in an office environment.  Will operate standard office equipment and will frequently stand, walk, sit, perform desk-based computer tasks, use a telephone, perform repetitive motions and occasionally lift objects that weigh up to 10 pounds.

The above is intended to describe the general requirements for the position and should not be interpreted as an exhaustive statement of physical requirements.  The Institute will provide reasonable accommodation to any employee with a disability who requires an accommodation to perform the essential functions of the position.

Salary:

Salary is commensurate with experience.

 

EEO, including disability/vets