Administrative Assistant II - Cook Group
Bloomington, IN 47404
About the Job
The Administrative Assistant II provides high-level administrative support for assigned executive area as well as back-up support for other administrative staff.
Responsibilities:- Answer phones/screen calls & manage/maintain management calendars.
- Make travel arrangements for team.
- Arrange teleconference calls and webcasts.
- Compile numerical or statistical data.
- Schedule meetings or appointments/conference rooms.
- Write business correspondence.
- Maintain records, reports or files.
- Manage expense reporting for team.
- Attend meetings in order to record minutes when requested.
- Prepare reports, memos, letters and other documents, using word processing, spreadsheets, database, and/or presentation software.
- Compile, transcribe, and distribute minutes of meetings.
- Prepare agenda for visitors and coordinate travel.
- Prepare responses to correspondence containing routine inquiries.
- File and retrieve corporate documents, records and reports.
- Prepare agendas.
- Open, sort, distribute incoming correspondence, including faxes & email.
- Ability to maintain confidential information.
- Outside of normal business hours support required as needed for the assigned responsibility area (position comes with a company phone).
- Must maintain all training requirements for the position, while seeking out opportunities for continuous development and growth.
- Adhere to the Quality Management System and its processes to meet FDA 21 CFR 820, ISO 13485, and other applicable regulatory requirements.
• Bachelor's degree or experience of such kind and amount as to provide a comparable background
• Experience leading multiple projects simultaneously with minimal direction/supervision
• Previous office experience
• Excellent verbal and written communication skills, including strong editing skills
• Proficiency in Microsoft Office software (Word, Excel, PowerPoint, and Outlook)
• Experience producing spreadsheets and other computer-generated data analysis reports
• Proven ability to quickly learn new technical subject matter that may be unrelated to area of formal training
• Critical thinking and problem-solving skills
• Qualified candidates must be legally authorized to be employed in the United States. Cook does not intend to provide sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position
Physical Requirements:
• Works under general office environmental conditions
• Sitting for extended periods
• Utilizes close visual acuity for working with computers and equipment
• Occasionally required to lift up to 50 pounds from floor to waist to move tables and chairs for appropriate room set up
• Occasionally required to stand, walk and stoop, kneel or crouch