Administrative Assistant II - Cook Group

Overview

The Administrative Assistant II provides high-level administrative support for assigned executive area as well as back-up support for other administrative staff.

Responsibilities

- Answer phones/screen calls & manage/maintain management calendars.- Make travel arrangements for team. - Arrange teleconference calls and webcasts.- Compile numerical or statistical data.- Schedule meetings or appointments/conference rooms.- Write business correspondence.- Maintain records, reports or files.- Manage expense reporting for team.- Attend meetings in order to record minutes when requested.- Prepare reports, memos, letters and other documents, using word processing, spreadsheets, database, and/or presentation software.- Compile, transcribe, and distribute minutes of meetings.- Prepare agenda for visitors and coordinate travel.- Prepare responses to correspondence containing routine inquiries.- File and retrieve corporate documents, records and reports.- Prepare agendas.- Open, sort, distribute incoming correspondence, including faxes & email.- Ability to maintain confidential information.- Outside of normal business hours support required as needed for the assigned responsibility area (position comes with a company phone). - Must maintain all training requirements for the position, while seeking out opportunities for continuous development and growth.- Adhere to the Quality Management System and its processes to meet FDA 21 CFR 820, ISO 13485, and other applicable regulatory requirements.

Qualifications

• Bachelor's degree or experience of such kind and amount as to provide a comparable background• Experience leading multiple projects simultaneously with minimal direction/supervision• Previous office experience• Excellent verbal and written communication skills, including strong editing skills• Proficiency in Microsoft Office software (Word, Excel, PowerPoint, and Outlook)• Experience producing spreadsheets and other computer-generated data analysis reports• Proven ability to quickly learn new technical subject matter that may be unrelated to area of formal training• Critical thinking and problem-solving skills

• Qualified candidates must be legally authorized to be employed in the United States. Cook does not intend to provide sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position

Physical Requirements:

• Works under general office environmental conditions• Sitting for extended periods• Utilizes close visual acuity for working with computers and equipment• Occasionally required to lift up to 50 pounds from floor to waist to move tables and chairs for appropriate room set up• Occasionally required to stand, walk and stoop, kneel or crouch