Administrative Assistant II - Recruitlink

Overview

The Administrative Assistant II plays a crucial role in providing administrative support to the organization. This position is essential for ensuring the smooth and efficient operation of the office and providing vital assistance to staff and clients. The Administrative Assistant II is responsible for performing a variety of administrative and clerical tasks, contributing to the overall functionality and organization of the office environment.

Key responsibilities

Manage and coordinate schedules, appointments, and travel arrangements for the team.

Assist in the preparation of reports, presentations, and data.

Handle incoming and outgoing communication, including emails, phone calls, and mail.

Organize and maintain paper and electronic files, records, and databases.

Provide general administrative support, such as ordering supplies and equipment.

Assist in the planning and coordination of meetings and events.

Perform receptionist duties, including greeting and assisting visitors.

Conduct research and compile data to support the team's projects and initiatives.

Assist in budget tracking and expense reporting.

Act as the point of contact for internal and external stakeholders.

Handle confidential information with integrity and professionalism.

Assist with special projects and initiatives as needed.

Collaborate with other administrative staff to ensure smooth office operations.

Adhere to company policies and regulations.

Provide support and assistance to other team members as necessary.

Required qualifications

High school diploma or equivalent required; Associate's degree or certification in Office Administration is a plus.

Proven experience as an administrative assistant or in a related role.

Proficiency in MS Office (MS Excel and MS Word, in particular).

Excellent time management skills and the ability to prioritize work.

Strong organizational and planning skills.

Attention to detail and problem-solving skills.

Excellent written and verbal communication skills.

Ability to multi-task and work effectively in a fast-paced environment.

Discretion and confidentiality in handling sensitive information.

Knowledge of basic accounting principles and office management procedures.

Professional demeanor and strong interpersonal skills.

Ability to work independently and as part of a team.

Adaptability and willingness to take on new challenges.

Experience with office equipment, such as printers and fax machines.

Ability to maintain a high level of accuracy in preparing and entering information.