Administrative Assistant II - Center City, Full Time - Thomas Jefferson University & Jefferson Health

About Jefferson  

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.    

Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. 

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson’s clinical entities or at the University.  If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Minimum Education and Experience Requirements:

Education:

• A high school diploma is required; an associate/bachelor’s degree is preferred. 

AND
Experience:

• At least 3-5 years experience in an administrative role

Competencies (Knowledge, Skills, and Abilities Required):

• Proficiency in MS Outlook, Office, Teams, and Zoom
• Candidate must possess excellent written and interpersonal communication skills 

Job Summary

This position supports the Project Manager for Faculty Affairs. Primary responsibilities include administrative tasks related to the SKMC Department and College review processes. 

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Schedule meetings, prepare agendas, and maintain accurate, detailed documentation for internal and external committees. Serve as the primary liaison for review committee members, committee chairs, and university stakeholders. 
• Maintain calendars, timelines, and progress tracking to meet deadlines. 
• Process meeting room requests and assist with planning and coordinating remote and in-person meetings. 
• Assist with coordinating travel arrangements and expenses for external committee members as needed. 
• Must possess a strong sense of urgency, be highly organized, and be willing to adapt to timelines, workload, and priorities changes.
• Prioritize and respond to all incoming emails, meeting requests, and phone calls promptly
• Perform miscellaneous job duties as needed