Administrative Assistant II - Contractor - Apidel Technologies

Location 2 PA- days in office Hybrid (Tues, Wed, Thurs)
Or Birmingham- Brock Building
Shift Times/Preferred Time Zone 8-5am EST or CST
Length of Assignment 5/2025
Is this position contract with the right to hire if a need becomes available Manager will only look at candidates that are open to converting to a full time  employee.  will not sponsor work visas if the decision is made to hire the contingent worker: Position is CTH so yes
OT: Possibility of OT
Travel: Minimal, might be for All Hands/Offsites, but will discuss later
Reason for opening: Additional admin need due to team restructure/backfill on team
Which project will this need be supporting Not a specific project
Organizational Structure And Impact:
Impact/Function this role has within the bank/LOB: Support all-Admin position
Team Background and Preferred Candidate History:
Candidate preferred industry background: Admin background with some modern technology knowledge and business management knowledge
Candidate Technical and skills profile: Admin background with some modern technology knowledge and business management knowledge
Key responsibilities:
Managing schedules/calendars
Organizing emails
Business management functions
Coordination of special meeting/adhoc requests
Coordinating travel to events
Must have technical skills/experience (ask for alternative/tool/version):
Proficient in Microsoft Office Suite
Power BI tools
Flex Skills:
Data coding skills
Jira
Soft skills that would make a candidate successful in this role:
Written and verbal communication skills
Proactive
Self-motivated
People person
Education: HS or above
Years of experience: 2-4
Screening Questions: 1. Explain a situation where you had to coordinate multiple priorities at one time
2. Describe a time when you had to handle/diffuse a difficult situation
#. Explain a situation where you had to influence to make a decision
Role Differentiator: What is different about this specific role compared to other hiring with the same skill set Team culture, transparent communication, everyone brings value/less hierarchy, empower our teams
Logistics (Interviews) : 1st Round 30 min HM
2nd Round 30 min HM and team member
Estimated Expense: $0.00 (Sum of Expense Quantity of Candidates)
General Information

Job Description:

Summary:
Provide high-level administrative support by conducting research, handling information requests and performing clerical functions.
Job Responsibilities:
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Prepare invoices, reports, memos, letters, financial statements, and other documents.
File and retrieve corporate documents, records, and reports.
Open, sort and distribute incoming correspondence, including faxes and emails.
Prepare responses to correspondence containing routing inquiries.
Perform other duties as assigned
Skills and Competencies:
Verbal and written communication skills.
Multi-tasking.
Customer service skills.
Interpersonal skills.
Ability to work independently and manage ones time.
Ability to keep information organized and confidential.
Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint .
Education/Experience:
High School Diploma or equivalent required.
2 - 4 years experience required.
Market A: AK, CA, CT, DC, MA, NJ, NY,
Market B: CO, HI, IL, MD, MI, MN, NH, RI, TX, WA,
Market C: AL, AZ, DE, FL, GA, IA, ID, IN, KS, KY, LA, ME, MO, NC, NE, NM, NV, OH, OK, OR, PA, SC, TN, UT, VA, VT, WI
Market D: AR, MS, MT, ND, SD, WV, WY