Administrative Assistant II - Integrated Human Capital
Dallas, TX
About the Job
Administrative Assistant ll Job Summary:
We are seeking a highly organized and proactive Administrative Assistant to support our Chief of Staff and VP of Revenue. This role requires exceptional multitasking abilities, strong attention to detail, and a commitment to providing top-tier administrative support in a fast-paced environment. The ideal candidate will be a self-starter with excellent communication skills and the ability to manage multiple priorities efficiently.
Administrative Assistant ll Responsibilities:
- Administrative Support:
- Provide comprehensive administrative support to the Chief of Staff and VP of revenue, including managing calendars, scheduling meetings, and organizing travel arrangements.
- Support coordination and execution of key projects, tracking deadlines, organizing resources, and providing status updates.
- Prepare and modify documents, reports, and presentations using Microsoft Office Suite.
- Assist in planning and organizing team bonding events, including social gatherings, team-building exercises, and volunteer activities.
- Office Management:
- Manage and maintain office supplies, equipment, and facilities.
- Greet visitors, answer phones, and direct inquiries to the appropriate department or individual.
- Ensure a clean and organized reception area, maintaining a professional and welcoming atmosphere for guests.
- Manage incoming and outgoing mail and packages, including distribution to staff.
- Data Analysis:
- Utilize advanced Excel functions to analyze data, create reports, and generate insights.
- Assist with gathering, organizing and interpreting data to support business decision-making processes.
- Collaborate with team members to develop and implement data-driven solutions and strategies.
Administrative Assistant ll Knowledge & Experience:
- High school diploma or equivalent; Bachelor's degree preferred.
- Proven experience in an administrative support role or similar capacity.
- Proficiency in Microsoft Office Suite, particularly Excel (vlookup, pivot tables, formulas).
- Strong organizational skills and attention to detail.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Excellent written and verbal communication abilities.
- Analytical mindset with the ability to interpret and present data effectively.
- People oriented with adaptability to different personality types.
- Excellent computer skills.
Schedule: Standard office hours, minimal overtime.
Location: Dallas, TX (In-Office).
Benefits: Competitive salary and benefits package, including health, dental and vision insurance, 401(k) matching, paid time off.
Equal Employment Opportunity (EEO), Affirmative Action, and E-Verify Statement:
Integrated Human Capital is an equal opportunity employer committed to fostering diversity and providing employment opportunities to all qualified individuals without regard to race, color, religion, sex, national origin, age, disability, or any other protected status. We actively promote affirmative action by encouraging minorities, women, individuals with disabilities, and veterans to apply for positions for which they are qualified. Additionally, Integrated Human Capital participates in the E-Verify program to verify the identity and employment eligibility of all newly hired employees, ensuring compliance with immigration laws. Candidates are required to present documents confirming their identity and eligibility to work in the United States during the employment verification process.
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Source : Integrated Human Capital
