Administrative Assistant II - Equal Opportunity and Enterprise Risk Management - Southern Utah University

Job Description:

This position manages day-to-day operations including department budgets and transactions, oversight of student assistants, in-person reception of guests and visitors, data entry, scheduling, correspondence, record-keeping, and serving as a primary point of contact for both the Office of Enterprise Risk Management (ERM) and the Office of Equal Opportunity and Title IX (EO), collectively referred to as Departments.

Duties and Responsibilities:

• Assists Director of Equal Opportunity with Title IX data entry and automated correspondence; scheduling appointments and reviewing, proofreading, and revising outgoing correspondence; tracks assignments and ensures that critical department and campus deadlines are being met; assists in the preparation of annual reports related to Title IX; and monitors training completion for students and employees.
• Assists AVP of Enterprise Risk Management with certificates of insurance, insurance claims, waivers, injury/accident reports, insurance statement of values and the implementation of the protection of minors on campus policy and procedures. Assists with Clery compliance, including but not limited to data entry, monitoring training completion for campus security authorities and preparing, reviewing, proofreading, and revising the Annual Security Report.
• Oversees front office operations and student staff, ensuring quality customer service is a priority. Includes leadership support, responding to assignments as needed. Regular presence in the office is required.
• Coordinates events, meetings, and travel related to the operations of the Departments, and represents the offices at resource fairs & training events.
• Maintains the ERM and EO/Title IX webpages.
• Contributes to developing goals, objectives, procedures and work standards for the Departments.
• Represents the Departments by serving on various committees or boards as needed.
• Other duties as assigned

Proposed Education and Experience Requirements:

• High School degree/GED
• Strong customer service skills, providing a good first impression to anyone entering the office or contacting the departments.
• Demonstrated skills that include a strong emphasis on proofreading, use of proper grammar (both oral and written), critical thinking and good judgment.
• Ability to communicate and deal effectively in person, over the phone, and via written communication with faculty, staff, students, and the public.
• Ability to keep private and sensitive information confidential.
• Possess a high degree of attention to detail and be well-organized and efficient.
• Fluent knowledge of Microsoft and Google software platforms.
• Must be a self-starter with ability to work independently.

Preferred:

• Associates degree
• Three years of office experience is preferred.
• Experience in leadership support, including managing confidential and time-sensitive matters is preferred.
• Proven history of strong customer service and front office coordination is preferred.

Documents Needed to Apply:

• Resume
• Cover letter
• Contact information for 3 professional references

Southern Utah University does not discriminate on the basis of race, religion, color, national origin, citizenship, sex (including sex discrimination and sexual harassment), sexual orientation, gender identity, age, ancestry, disability status, pregnancy, pregnancy-related conditions, genetic information, military status, veteran status, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services. For more information or contact information, please visit https://www.suu.edu/nondiscrimination/.

This position is contingent on funding.