Administrative Assistant II- Facilities - Baltimore City Community College

Description/Job Summary

Provide administrative support to the Facilities Dept. Track and monitor purchases. Entering requisitions into Banner.

Responsibilities/Duties

• Organize and track Facilities information, data, time and resources
• Provide quality customer service, information and assistance to employees, students and visitors
• Manages reception area and conference rooms
• Maintains office equipment and common area supplies
• Enter requisitions in Banner.
• Track and monitor all requisitions.
• Composes letters and memos for review and approval
• Greet visitors, answer phones, and responds to inquiries.
• Assumes ownership of service issues and works within scope of authority and appropriate guidelines and resources to meet
• needs and resolve problems.
• Works to develop and maintain positive working relationships with co-workers, customers and students
• Prepare agendas and take minutes for meetings
• Seek out customer input to better understand their needs and develops ideas for how to meet those needs.
• Promptly responds to request and inquiries with accuracy and courtesy.
• Works to develop and maintain positive working relationships with co-workers, customers and students.
• Plan events and activities in advance to ensure that all assignments are completed in a timely and quality manner
• Contact vendors for quotes and assist the facilities department with tracking inquiries and requests.
• Other duties as assign.

Required Qualifications

• AA Degree in a related field
• At least 5 years work experience in a Facilities Department
• At least 5 years working in a high pace and high demand department/organization.
• Proficient in Word, Excel, and PowerPoint

Preferred Qualifications

• Bachelor's Degree in a related field
• At least 10 years work experience in an
• At least 10 years working in a high pace and high demand department/organization.