Administrative Assistant II - University of Florida

Administers departmental functions such as mail, purchasing, travel, reimbursements, UF Foundation paperwork, maintaining office hours and teaching schedules.

College academic assessment.  Works with the Department Chair to input and review assessment plans for college programs, work with departments to meet assessment deadlines, provide initial review of data submissions, and submit plans and data to the university in a timely manner.

Maintains records for admission, degree certification, registration for interdisciplinary programs.

Maintain peer mentor training records, coordinates with faculty and HR to hire OPS student workers.

Additional tasks as assigned by the department chair.

Must have excellent customer service skills, and work professionally with others in a fast paced office environment.

Knowledge of university scheduling procedures and the on-line registration process; ability to collect , maintain, access, and extract student records for the preparation of scheduled and special program reports; knowledge of university academic rules and regulations; skills to operate a desktop computer system using of word processing, spreadsheet, and database software, copier and facsimile equipment; ability to use the campus network and internet; ability to communicate effectively with departmental representatives, distance learning students, site coordinators, and technical managers at locations worldwide.; collects and prepares reports regarding the use of program facilities; ability to plan, organize, and coordinate work assignments; skills to communicate effective working relationships with others; ability to establish and maintain effective working relationships with others; and the ability to utilize problem solving techniques.