Administrative Assistant II - University of Florida
Gainesville, FL
About the Job
Administrative Assistant II
Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=533812&lJobSourceTypeID=796&sLanguage=en-us) Job no: 533812
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department: 16140000 - LS-CLASSICS
Classification Title:
Administrative Assistant II
Job Description:
The Administrative Assistant II in the Department of Classics provides vital support for faculty, students, and department operations. Key responsibilities include managing faculty appointments, organizing departmental meetings and events, coordinating academic schedules, and overseeing the processing of student and course records. This role involves supporting faculty research and teaching activities and managing day-to-day administrative tasks to ensure the smooth running of the department. The primary duties for this position include but are not limited to:
Departmental Operations and Administrative Support:Oversee and manage daily office operations, provide administrative support to faculty, and ensure smooth department functions.
Student and Course Records Management:Coordinate the processing of academic records, assist with scheduling and enrollment tasks, and maintain accurate student and course data.
Event Coordination:Organize and coordinate events, including guest lectures, seminars, and departmental gatherings, ensuring logistics are handled effectively.
Budget and Purchasing Support:Assist with budget tracking, process purchasing requests, and support fiscal compliance according to university guidelines.
Faculty Support and Resource Coordination:Provide support for faculty research and teaching, including coordinating appointments, organizing meetings, and assisting with travel arrangements as needed.
Advertised Salary:
The salary is $18 - $20 hourly, commensurate with qualifications and experience, and the compensation includes a full benefits package.
This is a TEAMS position and is eligible for a suite ofexcellent benefits, retirement options, and paid leave. (https://hr.ufl.edu/benefits/eligibility/staff-teams)
Minimum Requirements:
High school diploma or equivalent and four years of relevant experience.
Preferred Qualifications:
+ Experience with university systems such as PeopleSoft, myUFL, and familiarity with UF policies and procedures.
+ Proven experience in administrative support, particularly in an academic setting.
+ Strong organizational and multitasking skills with attention to detail and ability to manage competing priorities.
+ Familiarity with scheduling, academic records management, and event planning.
+ Effective written and verbal communication skills for engaging with faculty, students, and external contacts.
Special Instructions to Applicants:
To be considered for this position, please upload your cover letter, resume, and the names and contact information of three professional references.
This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See ourVeteran's Preference Page (https://jobs.ufl.edu/applicant-resources/veterans/) for more specific information.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:
No.
Advertised: 07 Nov 2024 Eastern Standard Time
Applications close: 18 Nov 2024 Eastern Standard Time
Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=533812&lJobSourceTypeID=796&sLanguage=en-us) Job no: 533812
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department: 16140000 - LS-CLASSICS
Classification Title:
Administrative Assistant II
Job Description:
The Administrative Assistant II in the Department of Classics provides vital support for faculty, students, and department operations. Key responsibilities include managing faculty appointments, organizing departmental meetings and events, coordinating academic schedules, and overseeing the processing of student and course records. This role involves supporting faculty research and teaching activities and managing day-to-day administrative tasks to ensure the smooth running of the department. The primary duties for this position include but are not limited to:
Departmental Operations and Administrative Support:Oversee and manage daily office operations, provide administrative support to faculty, and ensure smooth department functions.
Student and Course Records Management:Coordinate the processing of academic records, assist with scheduling and enrollment tasks, and maintain accurate student and course data.
Event Coordination:Organize and coordinate events, including guest lectures, seminars, and departmental gatherings, ensuring logistics are handled effectively.
Budget and Purchasing Support:Assist with budget tracking, process purchasing requests, and support fiscal compliance according to university guidelines.
Faculty Support and Resource Coordination:Provide support for faculty research and teaching, including coordinating appointments, organizing meetings, and assisting with travel arrangements as needed.
Advertised Salary:
The salary is $18 - $20 hourly, commensurate with qualifications and experience, and the compensation includes a full benefits package.
This is a TEAMS position and is eligible for a suite ofexcellent benefits, retirement options, and paid leave. (https://hr.ufl.edu/benefits/eligibility/staff-teams)
Minimum Requirements:
High school diploma or equivalent and four years of relevant experience.
Preferred Qualifications:
+ Experience with university systems such as PeopleSoft, myUFL, and familiarity with UF policies and procedures.
+ Proven experience in administrative support, particularly in an academic setting.
+ Strong organizational and multitasking skills with attention to detail and ability to manage competing priorities.
+ Familiarity with scheduling, academic records management, and event planning.
+ Effective written and verbal communication skills for engaging with faculty, students, and external contacts.
Special Instructions to Applicants:
To be considered for this position, please upload your cover letter, resume, and the names and contact information of three professional references.
This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See ourVeteran's Preference Page (https://jobs.ufl.edu/applicant-resources/veterans/) for more specific information.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:
No.
Advertised: 07 Nov 2024 Eastern Standard Time
Applications close: 18 Nov 2024 Eastern Standard Time
Source : University of Florida
