Administrative Assistant II- Human Resources - Wilmington Savings Fund Society

Job Description

At WSFS Bank, we empower our Associates to grow their careers, guide our customers to secure their financial futures, and actively support our Communities so they can fully thrive. Careers with WSFS Bank offer an inclusive and supportive culture, competitive salaries, advancement opportunities, and more. We are the region's locally headquartered bank and wealth management company. We are honored to consistently be named a Top Workplace by our Associates, who make a difference every day for the people, businesses, and Communities we serve. We Stand For Service® is more than part of our name, it’s our mission and our purpose.
 
The Administrative Assistant will provide administrative support to the Human Resources Senior Leadership team. The incumbent will provide calendar management, assist with ordering materials, prepare communications, and organize Human Resources division events.

Job Responsibilities:

• Calendar and administrative support to the HR Senior Leadership team which includes managing SVPs calendars no less than 2 weeks in advance, preferably 4 weeks as much as possible, arrangement of commitments, including meeting locations and any specific needs, and streamline schedules so the SLT has time for strategy and reflection throughout the day.
• Ensure that meeting requests have agendas and supporting documents and that the senior leader has time planned out to read the paperwork needed for each meeting.
• Coordination of travel arrangements HR Senior Leadership team.
• Timely and accurate preparation of presentations, communications, and other related items as needed.
• Perform project-oriented assignments for department which includes researching data, compiling information, and preparing formal results.
• Organize and implement events such as Senior Leadership Team meetings, offsites, Town Halls, and Associate engagement events including division volunteer events.
• Provide general division administrative support which includes maintaining HR Distribution Lists, managing, and maintaining Human Resources common areas, restocking and cost-efficient ordering for kitchen supplies, and maintaining conference rooms.
• Participate in periodic testing of equipment and troubleshoot as needed.
• Provide back up support for the Executive Assistant, as needed.
• Process corporate card reconciliation and expenses for the HR Senior Leadership Team.
• Reconcile expense reports within 15 days of the end of each month.
• Learn the team/organization, develop relationships, and look for opportunities to create efficiencies in role.

Minimum Qualifications:

• Must have high school diploma or equivalent.
• Minimum of 2 years of relevant administrative experience, including experience managing calendars, scheduling meetings, and processing invoices.
• Must have excellent interpersonal communication and telephone skills.
• Must have proven intermediate skill using Microsoft Office, including Word, Excel, PowerPoint, and Publisher.
• Must have strong attention to detail, organizations skills and the ability to multi-task simultaneously answering phones and serving face to face customers.
• This position will have frequent contact with all levels of Bank Center Associates, Customers, vendors and service providers.
• Must have experience in Visio.
• Experience supporting multiple leaders is preferred.

WSFS Bank is inclusive and supportive of individual needs. If you have a physical or other impairment that might require an accommodation, including technical assistance with the WSFS Bank Careers website or submission process, please contact us via email at

WSFS is an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.