Administrative Assistant II (Job 2764) - Arizona Supreme Court

JOB TITLE:
Administrative Assistant II

JOB #:
2764

DIVISION:
Dependent Children’s Services

HIRING SALARY:
$38,471.00 ($18.50 per hour)

CLOSING DATE:
All positions are open until filled.

EMPLOYEE REFERRAL PROGRAM:
This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

POSITION SUMMARY:

Are you interested in improving the lives of children in Arizona? Do you enjoy working in a positive team environment? Maybe you should consider putting your skills to work for the Arizona Supreme Court as a member of the Court Improvement Program.

This position is responsible for providing administrative support to the Court Improvement Program. Court Improvement duties include preparing materials, mailings and correspondence such as grant proposals, financial documentation, funding disbursements, and general correspondence. The position will also staff the Parent Assistance Hotline which was created to offer parents a better understanding of the Arizona dependency process and ensure that callers were given contact information of the agency best suited to address their specific concerns.

In support of the Court Improvement Program, the successful candidate should be a self-starter and a team player. They will have strong organizational and time management skills and will be able to prepare correspondence, communicate via email to various agencies, assist with setting schedules, and manage timelines for projects. The successful candidate will compose and type correspondence and reports involving policy and routine matters, attend meetings, and compile meeting minutes as required. They will interact with county personnel regarding receipt of project documentation including funding agreements and award disbursements and will prepare meeting agendas, registration, mailings, training room set-up, scheduling of equipment, and other support for meetings. The successful candidate will assist with the preparation and distribution of training materials and will help to maintain records on completed training. They will coordinate the purchase of program supplies and equipment, maintain materials on hand, and develop and maintain files and mailing lists. This position will prepare and maintain detailed budget, financial, personnel, inventory, and other reports and files. This position will make travel arrangements for program staff and prepare travel reimbursement requests. Relating to the Parent Assistance Hotline, this position will respond to calls from parents or guardians whose children have been removed by DCS. This position will document all calls by inputting data into the program’s database, and provide follow-up calls with parents or guardians as deemed appropriate. This position will maintain the program’s information database and extract pertinent statistical information as required.

This position may be eligible for a hybrid-telework schedule once the employee has completed three (3) months of employment and has sufficiently proved their ability to perform assigned tasks.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

MINIMUM REQUIREMENTS:

This position requires a high school diploma or GED and three years administrative experience. It requires good interviewing, listening, questioning, and time management skills as well as the ability to communicate effectively and tactfully with highly emotional callers. This position requires good coping skills and the ability to work in a sometimes-stressful environment. It requires skills in planning, implementing, coordinating, and applying administrative procedures and support services and requires a knowledge of modern office practices and procedures. This position also requires the ability to work with high level county staff, to manage multiple projects at one time, and to possess a high degree of accuracy and attention to detail.

SELECTION PROCESS:
Applicants must be currently authorized to work in the United States on a full-time basis. Some positions may take 4-6 weeks to fill. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The selection process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a regular, full-time, non-exempt position.

BENEFITS:

The Arizona Supreme Court, Administrative Office of the Courts offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

RETIREMENT:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer