Administrative Assistant II at Comtec Consultants

Job Description:

Responsibilities include:
• Performing a variety of complex technical administrative assignments requiring initiative, judgment and well-developed knowledge and skills.
• Supporting all team members with routine, day to day Accounts Payable activities.
• Performing timesheets daily for Department, which includes multiple union entities.
• Processing purchase order (PO) purchases in a timely manner.
• Reconciling credit card statements for all employees in the Department.
• Ordering general office supplies and other items required in Department to perform job duties.
• Vacation and Time off tracking and calendar updates.
• Keeping regulatory annual training up to date.
• Contractor invoicing and tracking.
• Reconcile all vehicle gas receipts for company vehicles in the Department.
• Potentially working outside of normal hours on when storm events occur to support Department and employees going to work on restoration efforts.
• General upkeep, material distribution, mail distribution, etc. for the service center.
• Booking/reservice hotels, vehicles, etc. for all employees in the Department.
• Providing administrative support to the Accounts Payable group including invoice payment processing, researching invoice payments, correcting payable issues and customer service support for both internal and external customers.
• Taking initiative to solve problems and bring issues to closure.
• Demonstrating a willingness to question established procedures and processes.
• Demonstrating good internal and external customer service.
• Consistently anticipating and delivering results.
• Proactively working to ensure knowledge is transferred to others.
• Demonstrating a solid commitment to all aspects of safety; maintaining a safe workplace for coworkers based upon knowledge of potential hazards and industry regulations/requirements.


Qualifications
• High school diploma or GED required. Associate degree in Business Administration, Accounting, Finance, Economics, or a related discipline preferred.
• Minimum 2-7 years of related work experience is required. Related work experience includes invoice processing, customer service, and administrative support.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel, and PowerPoint).
• Pass the Company’s EEI Support and Administrative Selection System (SASS) test.
• Experience with accounts payable, supply chain, other financial disciplines and process improvements is preferred.
• Knowledge of SAP system accounts payable, procurement and general accounting modules is preferred.
• Able to follow established practices, procedures, and instructions, and produce technical administrative work products in a thorough, timely and accurate manner.
• Demonstrate a questioning attitude to continue to learn, produce results and strengthen existing relationships.
• Able to model active learning through continuing to develop breadth of knowledge, skills, and perspective.
• Flexible and able to adapt to shifting priorities.
• Demonstrated excellent interpersonal and teamwork skills with ability to independently prioritize workloads, meet deadlines and work in pressure situations.
• Able to work in a fast-paced environment.
• Excellent customer service skills, including the ability to be friendly, courteous, helpful towards internal and external customers.
• Able to work independently on special assignments as directed.
• Demonstrated experience making recommendations for process improvements when appropriate.