Administrative Assistant II - O2EPCM, Inc. dba O2 Engineering, Projects & Construction Management
Los Angeles, CA
About the Job
Position Title: Administrative Assistant II
O2EPCM, Inc. is a prominent award-winning experienced firm providing Professional, Technical, Consulting and Management Services in the Planning, Design, Engineering and Construction Industry to Local, State, Federal Government Agencies, Utility Companies and Private Clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects. We are seeking a Senior Electrical Estimator/Engineer to join our team and contribute to our ongoing success. In this role, you will play a pivotal part in ensuring the successful planning and execution of electrical projects.
Salary Range: $45,000 - $52,000
Location: Onsite (Los Angeles, CA)
Type: Full-Time
Employee Benefits:
- 100% paid base coverage (Health, Vision, & Dental insurance).
- 401(k)
- Paid Holidays
- Paid Sick
- Paid Vacation
- EAP - Employee Assistance Program
O2EPCM, Inc. https://o2epcm.com/
Position: Administrative Assistant II
Essential Job Duties
- In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor
- Maintain executive appointment schedule by planning and scheduling meetings, conferences,
- Perform various administrative, clerical, data collection, data entry, and report writing tasks
- Receive direction from immediate supervisor in completing non-routine assignments
- Scan, fax and bind documents, reports, and proposals as required
- May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
- Distribute reports as directed by immediate supervisor
- Originate correspondence and reports not requiring the personal attention of immediate supervisor
- Prepare general correspondence and maintains general
- Answer telephone, take and relay messages, screen callers and direct calls accordingly
- Receive, sort, and distribute mail
- May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
- Capable of planning office staffing space, collaborating directly with department Sr. staff to plan and execute all aspect of office expansion/internal moves to assure spacing for all
- May coordinate physical space requirements for the supervisor. Initiates requests for computers and telephones as appropriate
- May represent immediate supervisor at project-related or other meetings as directed
- Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders
- Perform other responsibilities associated with this position as may be appropriate
Hardware & Software
- Proficiency in Microsoft Office Suite of software is required
- Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required
- Experience in creating PowerPoint presentations is required
Professional Experience Level/Other Qualifications
- Good written and oral communication, organizational, and interpersonal skills are required
- Self-starter, multi-tasker
- Ability to work in a high volume, dynamic team environment
- Proven record of accomplishments of office administration
- Flexible attitude to changing conditions
- Accountable and dependable to follow through with tasks/project
- Handles all matters in strict confidentiality
- Special projects as needed
Education & Training
- High school diploma (or equivalent) and more than 5 years of relevant work experience, preferably 10 years of experience
Element-Specific Requirements/Notes
- May assume other duties as required/needed
- Maybe required to work past regular work shifts as needed
- Maybe required to work various shifts as needed
- This position offers a hybrid/telework Telework - Monday and Friday. Onsite - Tuesday, Wednesday and Thursday. Please refer to LAWA's Pilot Policy for details.
Please note, if you move forward in the submission process, you will be asked to provide the following below.
- Most updated resume
- Certifications or Licenses obtained
- 3-4 Professional References
- Project List with values, dates, and company of any projects worked
O2EPCM, Inc. is a prominent award-winning experienced firm providing Professional, Technical, Consulting and Management Services in the Planning, Design, Engineering and Construction Industry to Local, State, Federal Government Agencies, Utility Companies and Private Clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects.
Employee Benefits:
- 100% paid base coverage (Health, Vision, & Dental insurance).
- 401(k)
- Paid Holidays
- Paid Sick
- Paid Vacation
- EAP - Employee Assistance Program
O2EPCM, Inc. https://o2epcm.com/
NO PER DIEM. These are W2, long-term jobs with full benefits. NO relocation packages.