Administrative Assistant II at TalentBurst
Marlborough, MA
About the Job
Job Title - Administrative Assistant II
Job Location - Marlborough, MA
Job Duration - 1+ Year
Shift - 5 day (M-F), 7:00am - 3:30pm, 40 hour on-site position.
Job Summary:
Teamwork/Collaboration - Managing For Productivity - Innovation Engagement - Embracing Change - Communicating With Impact - Business Acumen - Build Sustainable Customer Relationships - Analysis and Judgment
#TB_EN
Job Location - Marlborough, MA
Job Duration - 1+ Year
Shift - 5 day (M-F), 7:00am - 3:30pm, 40 hour on-site position.
Job Summary:
- The CA Administrative Assistant is responsible in the following areas:
- Ensure compliance with Site Contracting Strategy
- Ensure Contractor compliance to administrative requirements
- Participate in Contractor review and variance creation
- Participate in package preparation process (mailings)
- Create Vendors/Requisitions/Purchase Orders
- Compile and maintain weekly contractor schedule with and Contractor input
- Present recorded Safety Orientation to contractors
- Site Service Group Communications
- Web Cycle Resolutions
- Invoicing/Verify receipt of service
- Maintain time sheets, material tickets, documentation for ROS
- Help CA resolve claims and issues
- Metrics reporting
- Monitor and document changes to contract
- Monitor Cost Savings
- Assist with Post-Job Evaluations
- Support Site Contract Administrator and Facility Contract Administrator
- The CA (Contract Administration) Administrative Assistant is responsible for supporting the Contract Administration process.
- The CA Administrative Assistant is the liaison between the contractors and the area operations personnel.
- The CA Administrative Assistant works closely with the Site Contract Administrator and various contractors.
- High School diploma with craft or technical experience, Technical degree (2 year)
- Demonstrated ability to work with many individuals
- Demonstrated ability to work on multiple tasks, setting and communicating priorities, and understanding the business drivers.
- Effective oral and written communication skills, the ability to present information to all levels in the organization and address external organizations.
- Demonstrated ability to develop and execute effective task planning.
- Demonstrated ability to work with various computer programs including the Microsoft Suite (Excel, Word, Outlook, One Drive, Teams, SharePoint, FileShare), purchasing systems (SAP/S2P), ISNetworld, Concur.
Teamwork/Collaboration - Managing For Productivity - Innovation Engagement - Embracing Change - Communicating With Impact - Business Acumen - Build Sustainable Customer Relationships - Analysis and Judgment
#TB_EN
