Administrative Assistant II - Pacer Staffing
Portland, OR
About the Job
Description:
Pay Rate:XX25
Client NTE Bill Rate: XX35.25
Shift Hours: 7am to 4pm
INTERVIEWS REQUIRED
TOP REQUIREMENTS
Must have basic understanding of accounting and strong understanding of Microsoft Suite products, especially Excel
Must have great written and verbal communication skills
Ability to use critical thinking to problem solve, when performing research
As an Administrative Assistant, you will provide calendar management, meeting coordination and preparation, confidential document creation, mail distribution, customer communication execution, and general office management. Additional responsibilities include, but are not limited to:. Determine best way to balance and prioritize multiple administrative requests, some of which are complex and require executive-level support. Arrange meetings for and provide calendar management for the team; May be required by other team members to arrange for group meetings. Organize programs, events or meetings by arranging facilities and catering, issuing information or invitations, coordinating speakers and controlling event budget.. Type and design general correspondence and presentation needs. Retrieve, coordinate and distribute incoming mail for named directors/managers. Answer calls and route to appropriate individual and respond independently when possible. Manage and coordinate promotion program. Support forecasting processes for the account. Manage telephone coverage for key members as needed. Maintain hard and electronic filing systems and ensure administrative processes are documented and up-to-date. Manage inventory of supplies and order supplies as needed. Assist on special projects and/or teams and assignments. Work with other administrative staff outside of department to accomplish organizational goals
WHAT YOU NEED TO SUCCEED.
Extensive time management, coordination and communication skills, given the account responsibilities of the team. High level of interpersonal skills to include, working with executives, handling confidential situations, strong attention to detail and accuracy, maintaining continual composure, tact and diplomacy, and demonstrated excellence in customer service orientation and listening skills. Basic competencies in shipment order execution, a plus. Advanced Microsoft software skills including Word, Excel and PowerPoint. Energetic, self-starter.
Client NTE Bill Rate: XX35.25
Shift Hours: 7am to 4pm
INTERVIEWS REQUIRED
TOP REQUIREMENTS
Must have basic understanding of accounting and strong understanding of Microsoft Suite products, especially Excel
Must have great written and verbal communication skills
Ability to use critical thinking to problem solve, when performing research
As an Administrative Assistant, you will provide calendar management, meeting coordination and preparation, confidential document creation, mail distribution, customer communication execution, and general office management. Additional responsibilities include, but are not limited to:. Determine best way to balance and prioritize multiple administrative requests, some of which are complex and require executive-level support. Arrange meetings for and provide calendar management for the team; May be required by other team members to arrange for group meetings. Organize programs, events or meetings by arranging facilities and catering, issuing information or invitations, coordinating speakers and controlling event budget.. Type and design general correspondence and presentation needs. Retrieve, coordinate and distribute incoming mail for named directors/managers. Answer calls and route to appropriate individual and respond independently when possible. Manage and coordinate promotion program. Support forecasting processes for the account. Manage telephone coverage for key members as needed. Maintain hard and electronic filing systems and ensure administrative processes are documented and up-to-date. Manage inventory of supplies and order supplies as needed. Assist on special projects and/or teams and assignments. Work with other administrative staff outside of department to accomplish organizational goals
WHAT YOU NEED TO SUCCEED.
Extensive time management, coordination and communication skills, given the account responsibilities of the team. High level of interpersonal skills to include, working with executives, handling confidential situations, strong attention to detail and accuracy, maintaining continual composure, tact and diplomacy, and demonstrated excellence in customer service orientation and listening skills. Basic competencies in shipment order execution, a plus. Advanced Microsoft software skills including Word, Excel and PowerPoint. Energetic, self-starter.
| Assignment Type |
Additional Details
- Have you already identified a candidate? : N/A Loaded Worker
- Pre-Identified Candidate Name : (No Value)
- Pre-Identified Candidate Contact Info : (No Value)
- Pre-Identified Candidate Notes : (No Value)
- Will this position require driving? : N/A Loaded Worker
- Is the purpose of this Job Posting to replace/backfill a current contingent worker? : N/A Loaded Worker
- Assignment Type : Temp to Hire
- Is this a Union utilized position? : N/A Loaded Worker
Source : Pacer Staffing