Administrative Assistant II - Religious Studies - 524894 - The University of Alabama

The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or ...

Pay Grade/Pay Range:  Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization: 204261 - Religious Studies

Normal Work Schedule: Monday - Friday 8:00am to 4:45pm

Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Maintains confidential personnel files for Department. Manages Department budgets and accounts using in-house processes as well as UA’s online financial accounting system, including using CONCUR and reconciling p-card accounts. Works in Banner to build and manage course term files and manage the student enrollment process each semester. Participates in annual process to accept/enroll/hire graduate students. Uses the on-line work order system. Coordinate all Department action taken with Human Resources. In consultation with the Chair, this position is the Department’s liaison/point of contact for all UA administrative processes and systems (e.g., Astra, Banner, BuyBama, ePA, GA-TOPS, Sponsored Programs, etc.).

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Skills and Knowledge: Budget management skills. Managerial or supervisory skills. Public relations and organizational skills. Clear written and verbal communication skills. Ability to learn new processes.

Preferred Qualifications: Experience with the University’s structure, administrative systems, and procedures.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster