Administrative Assistant II - NC machinery

Administrative Assistant II

The Harnish Foundation and Harnish Group Inc. is seeking an Administrative Assistant to support a small team managing a Private Foundation and the personal investments made by owners of the Harnish Group.

The Harnish Foundation is a private foundation whose mission is: “To make a significant difference in the lives of individuals and to improve their quality of life, within the Harnish Group Inc. CAT territories in Washington, Alaska, North Dakota, Wyoming and Montana.”

Harnish Group Inc. is the Caterpillar equipment dealer operating in Central and Western Washington, Central and Eastern Montana, Northwestern Wyoming, Northwestern North Dakota, and the state of Alaska.

This is a role for a detail oriented multi-tasker with good organization and communication skills. The position will support both the Harnish Foundation President and the Family Office Controller, covering a variety of research and administrative activities. Strong verbal and written email communication is necessary to correspond with current and prospective grant recipients in a polite and professional manner. Consistent follow through, organization and attention to detail is the key to being successful in this role.

Administrative Assistant Responsibilities:

• Provide administrative support to the Foundation President and the Family Office Controller.
• Receive requests for grants and research grant applicants to determine eligibility and qualifications.
• Self-manage your workload.
• Respond timely to email and phone requests.
• Coordination and scheduling of meetings and conference calls.
• Prioritize tasks and assigned projects according to importance with excellent attention to detail and ability to process tasks with accuracy.
• Maintain database and provide regular task and workflow updates.
• Assist in presentation preparation for quarterly Foundation Board meetings.

Qualifications and Experience Needed:

• The information you will be working with is sensitive and confidential. The successful candidate must sign a non-disclosure agreement upon hire.
• MS Office experience, particularly Word, Outlook, Excel, PowerPoint, Teams, and Access. Adobe Acrobat experience is preferred.
• Four or more years of experience in an administrative role is preferred.
• Experience working with or within a nonprofit environment is preferred.
• Ability to manage time and priorities well in a deadline-driven department.
• Highly organized with excellent attention to detail.
• Desire to be proactive and create a positive experience for others.

Work schedule is in-office (non-remote) and work hours are Monday – Friday, 8:00 AM to 5:00 PM. This position will not require evening or weekend availability and has no travel requirements.

We offer a competitive benefits package that includes salary from $54,200 to $66,200 based on experience, health benefits, vacation, sick leave, life insurance, 401(k) with profit sharing and company match!  This position is onsite at our Tukwila Corporate Office. To apply for this unique position, please go to our web site at www.ncmachinery.com.   

 Harnish Group Inc. and Member Companies are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, national origin, age, protected veteran status, disability status, or any other characteristic protected by law.