Administrative Assistant - II - eTeam Inc.
White Plains, NY 10601
About the Job
Role Overview:
Work for 3 VP executives: VP Sales Strategy & Enablement, VP & CEO and Financial Guidance.
Administrative Skills:
Qualifications:
Work for 3 VP executives: VP Sales Strategy & Enablement, VP & CEO and Financial Guidance.
- Manage calendars
- Coordinate and schedule meetings, reserve rooms, forward meeting notices, arrange conference calls or video conferences, order meals, arrange dinners and prepare meeting materials
- Book car services for business trips
- Reconciles travel expenses as well as process other expenses
- Recordkeeping of corporate travel and vacation time in HR Central
- Office Management for the 17th Floor
- Maintain office supplies
- Manage monthly birthday celebration
- Manage office events including raffles, large catering orders and happy hours
- Misc. Tasks
- Run Book of Business Reports for agents
- Business cards for NE and PA zones
- Survey creation and management for business events
Administrative Skills:
- Proficient with Microsoft Office Package - Word, Excel, PowerPoint and Access a plus.
- Excellent recordkeeping
- Excellent file management - creation, maintenance and disposition
- Coordinates all travel and expenses
- Timely and accurate expense management
- Directs inquiries and follow ups with the appropriate parties to assure timely and thorough resolution
Qualifications:
- Degree or work experience
- Previous experience in Financial Services is required
- 5-9 years of relevant experience is required.
Source : eTeam Inc.
