Administrative Assistant III - JBW Federal

Nalu Federal is a subsidiary company of the Kanaka Foundation - An NHO who's mission is to support Native Hawaiians.

You will receive a comprehensive benefits package that includes:

• Health insurance
• Dental insurance
• Vision insurance
• Pet insurance
• Annual membership to Costco or Sam's
• 401K
• ...and much, much more!

Job Description: The Administrative Assistant will support the Department of Healthcare Operations at the Walter Reed National Military Medical Center.

Duties and Responsibilities:

• Maintain personnel records to ensure compliance with command annual training requirements.
• Monitor readiness status of assigned military personnel and prepare reports as required.
• Prepare various reports and other documents, gathering necessary information in accordance with
  established Navy guidelines.
• Receive incoming correspondence, reviewing and screening materials prior to distribution, and establishing controls for obtaining appropriate necessary signatures for all departmental and Cancer Center mail.
• Provide a variety of typing to include, but not limited to, letters to patients and related material, labels for medical records, SOPs, WRNMMC regulations, leave requests, civilian evaluations, and meeting minutes.
• Proofread and spell check all documents (drafts and final forms) prior to submitting them for review.
• Maintain departmental files and records, including creating and maintaining correspondence action logs and all required and properly signed documents.
• Schedule and confirm appointments based on availability. Schedule appointments through CERNER
  Electronic Medical Record (MHS) Military Health System Genesis (SchApptBook) Scheduling
  Appointment Book.
• Create, manipulate, and print a wide range of documents in final form handwritten or computer generate drafts and using a wide range of advanced word processing features.
• Obtain and distribute mail at least once daily.
• Use established suspense tracking systems to log in, issue and track suspense's.
• Coordinate plans for all internal meetings including, but not limited to, creating schedule, preparing agenda, and recording and transcribing minutes. Must be identified as contractor and may not represent or commit the Government.
• Prepare contracts and purchase orders for submission to accounting office. All contracts and purchase orders prepared must be approved by the Government prior to submission.
• Other duties as assigned.

Qualifications:

• Must have progressive experience in health care administration with a concentration in administrative procedures.
• Advanced proficiency in all Microsoft Office applications.
• Knowledge of a variety of the medical field concepts, practices, procedures, interpersonal skills, phone
  skills, and typing.

Nalu Federal is an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.