Administrative Assistant III - U W-MADISON DIV. CONTINUING STUDIES
MADISON, WI
About the Job
JOB REQUIREMENTS: Job Summary: The Department of Residence Life in
University Housing is recruiting an Administrative Assistant to join our
team! We're committed to providing a secure and inclusive environment
that supports learning, personal development, and community engagement
through our shared values of Care, Community, Development, and Wellness.
Our Administrative Assistant is vital in helping us accomplish these
priorities by providing administrative support to our 30+ career staff
and 300+ student staff and for multiple areas across the department. The
individual hired to this position will use their strong organizational,
time-management, and communication skills to assist with the on and
offboarding of our career and student staff team, database management,
purchasing support, and project management. Responsibilities: Provides
general administrative support, while exercising discretion, to the
administrator of a department or division of the institution or to the
administrator of multiple institution programs, services, and
activities. 10% Schedules logistics and secures resources for meetings,
conferences, travel, and work unit operations 15% Serves as a primary
point of contact for individuals and groups, provides organizational
information via phone, in person, and through other communication
mediums 25% Prepares and audits complex records, edits documents, and
reviews work done by others 25% Develops, sends, receives, copies, and
distributes communications to the appropriate entities according to
established policies and procedures 25% Develops, implements, and
maintains methods and organizational systems directed at the maintenance
of electronic/physical records related to work operations according to
established policies and procedures Tasks: Adds, removes, and reviews
permissions for staff in the housing information system Coordinates
financial tracking and budget material distribution. Facilitates
administrative logistics for large department functions, including for
career and student staff Recruitment/
Onboarding/Offboarding/Orientation/Training. Facilitates monthly census
distribution in halls (collaborates with Assignments and Desk
Services,... For full info follow application link. The University of
Wisconsin-Madison is an Equal Opportunity and Affirmative Action
Employer. Qualified applicants will receive consideration for employment
without regard to, including but not limited to, race, color, religion,
sex, sexual orientation, gender identity, national origin, age,
pregnancy, disability, or status as a protected veteran and other bases
as defined by federal regulations and UW System policies. We promote
excellence through diversity and encourage all qualified individuals to
apply. If you need to request an accommodation because of a disability,
you can find information about how to make a request at the following
website:
https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
* APPLICATION INSTRUCTIONS: Apply Online:
ipc.us/t/EB70749B4F1346C6
University Housing is recruiting an Administrative Assistant to join our
team! We're committed to providing a secure and inclusive environment
that supports learning, personal development, and community engagement
through our shared values of Care, Community, Development, and Wellness.
Our Administrative Assistant is vital in helping us accomplish these
priorities by providing administrative support to our 30+ career staff
and 300+ student staff and for multiple areas across the department. The
individual hired to this position will use their strong organizational,
time-management, and communication skills to assist with the on and
offboarding of our career and student staff team, database management,
purchasing support, and project management. Responsibilities: Provides
general administrative support, while exercising discretion, to the
administrator of a department or division of the institution or to the
administrator of multiple institution programs, services, and
activities. 10% Schedules logistics and secures resources for meetings,
conferences, travel, and work unit operations 15% Serves as a primary
point of contact for individuals and groups, provides organizational
information via phone, in person, and through other communication
mediums 25% Prepares and audits complex records, edits documents, and
reviews work done by others 25% Develops, sends, receives, copies, and
distributes communications to the appropriate entities according to
established policies and procedures 25% Develops, implements, and
maintains methods and organizational systems directed at the maintenance
of electronic/physical records related to work operations according to
established policies and procedures Tasks: Adds, removes, and reviews
permissions for staff in the housing information system Coordinates
financial tracking and budget material distribution. Facilitates
administrative logistics for large department functions, including for
career and student staff Recruitment/
Onboarding/Offboarding/Orientation/Training. Facilitates monthly census
distribution in halls (collaborates with Assignments and Desk
Services,... For full info follow application link. The University of
Wisconsin-Madison is an Equal Opportunity and Affirmative Action
Employer. Qualified applicants will receive consideration for employment
without regard to, including but not limited to, race, color, religion,
sex, sexual orientation, gender identity, national origin, age,
pregnancy, disability, or status as a protected veteran and other bases
as defined by federal regulations and UW System policies. We promote
excellence through diversity and encourage all qualified individuals to
apply. If you need to request an accommodation because of a disability,
you can find information about how to make a request at the following
website:
https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
* APPLICATION INSTRUCTIONS: Apply Online:
ipc.us/t/EB70749B4F1346C6
Source : U W-MADISON DIV. CONTINUING STUDIES
