Administrative Assistant III - Ava Consulting
Phoenix, AZ
About the Job
Performs a variety of administrative support or specialized administrative duties for a department, region, site, group or individual executive including calendar maintenance and scheduling, phone responsibilities, greeting visitors, travel arrangements, expense reports, presentation preparation, meeting coordination, budget preparation and reporting, recordkeeping, and other activities.
Such activities may include the following as well as other duties as assigned;
Principal Responsibilities: Possesses general knowledge of company policies and procedures to relay or interpret information, resolve problems within area, or refer to appropriate party for resolution or exception consideration Serves as a liaison between executives, managers, staff, customers and visitors Researches and abstracts complex information in preparation for meetings and special projects May draft responses to correspondence, research and compile information for special projects or prepare reports as required;
Job Level Specifications: Extensive knowledge of the organization, job content, practices and procedures.
Has a breadth of knowledge enabling high level of contribution to multiple tasks.
Works on complex problems that require significant judgment and initiative. Work is performed under minimal guidance and assigned in the form of desired expectations.
Independent judgment is used to determine best approach and creativity is expected to achieve maximum results and handle new situations.
Exchanges information with other departments or external contacts. May coordinate own work with that of other work groups.
Will likely field requests from senior management, others in the organization and external contacts.
Actions have appreciable impact to own department as well as others. Errors may be difficult to detect and remedy and will likely result in loss of customer business, materials, money and/or time; Work
Experience: Typically 4+ years;
Education and Certification(s): High School Diploma or equivalent;
Distinguishing Characteristics: Provides administrative support to an executive, department, region, site, or group
Knowledge of MS Office Suite products including Excel, Word and PowerPoint as appropriate for the job level
Required Skills:
Organization skills
Microsoft proficient - excel proficiency is a must
Power BI/PowerPoint
Matrix Management
Collaboration Skills
Multitasking
Quick learner
Concur booking travel and expense reports
Salesforce is a plus
Exec asst experience is a must
4+ yrs. experience
This Admin Asst. will be supporting multiple VPs
Onsite M-F 8-5
Such activities may include the following as well as other duties as assigned;
Principal Responsibilities: Possesses general knowledge of company policies and procedures to relay or interpret information, resolve problems within area, or refer to appropriate party for resolution or exception consideration Serves as a liaison between executives, managers, staff, customers and visitors Researches and abstracts complex information in preparation for meetings and special projects May draft responses to correspondence, research and compile information for special projects or prepare reports as required;
Job Level Specifications: Extensive knowledge of the organization, job content, practices and procedures.
Has a breadth of knowledge enabling high level of contribution to multiple tasks.
Works on complex problems that require significant judgment and initiative. Work is performed under minimal guidance and assigned in the form of desired expectations.
Independent judgment is used to determine best approach and creativity is expected to achieve maximum results and handle new situations.
Exchanges information with other departments or external contacts. May coordinate own work with that of other work groups.
Will likely field requests from senior management, others in the organization and external contacts.
Actions have appreciable impact to own department as well as others. Errors may be difficult to detect and remedy and will likely result in loss of customer business, materials, money and/or time; Work
Experience: Typically 4+ years;
Education and Certification(s): High School Diploma or equivalent;
Distinguishing Characteristics: Provides administrative support to an executive, department, region, site, or group
Knowledge of MS Office Suite products including Excel, Word and PowerPoint as appropriate for the job level
Required Skills:
Organization skills
Microsoft proficient - excel proficiency is a must
Power BI/PowerPoint
Matrix Management
Collaboration Skills
Multitasking
Quick learner
Concur booking travel and expense reports
Salesforce is a plus
Exec asst experience is a must
4+ yrs. experience
This Admin Asst. will be supporting multiple VPs
Onsite M-F 8-5
Source : Ava Consulting
