Administrative Assistant III - Intermountain Health
Provo, UT
About the Job
Job Description:
Monday through Friday 8am-4pm, depending on meeting schedules. Occasionally will need to work until 7pm to support meetings or events. No weekends or holidays, no on-call requirements. Occasional/infrequent remote work.
This role supports a busy emergency department/trauma center. We serve the Utah County community and receive transfer referrals from over half of the State of Utah, including most of rural central Utah. Our team is known for excellence in emergency and trauma medicine and lead out in quality initiatives. This role will perform traditional administrative assistant duties as well as some department specific supply and stocking assignments. There will also be some opportunity to support emergency and trauma outreach events and programs in our community.
The Administrative Coordinator - Senior is responsible for the coordination of various administrative functions for a major service line or a group of leaders in a time sensitive, accurate, and confidential nature. Primary responsibilities include task tracking, organization of data, calendar management, correspondence, travel/expense management, response to inquiries and requests, meeting management, and support of local facility needs.
The Administrative Coordinator - Senior works closely in a proactive manner with their assigned group or leader(s) and serves as a liaison with other internal and external stakeholders. Under the direction of the leader(s), caregiver may be assigned special projects and may lead out on teams and initiatives with associated deliverables. Work is often cross functional and may involve multiple facilities, sites, and/or service lines/departments.
The Administrative Coordinator - Senior provides support of a technical nature including remote meeting management, facilitation of presentations, and management of multimedia needs both by the leader(s) and meeting support. May be responsible for department day to day operations and goals that relieve and assist the leaders of routine project or advanced administrative duties.
The Administrative Coordinator - Senior may supervise other Administrative Coordinators.
_Minimum Qualifications_
+ Demonstrated experience supporting a director, multiple managers or functional area in an office setting
+ Demonstrated organizational and time management skills, ability to prioritize tasks, and attention to detail
+ Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings
+ Demonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammar
_Preferred Qualifications_
+ Associate degree. Education must be obtained through an accredited institution. Degree will be verified.
+ Experience working in a healthcare setting.
+ Experience with spreadsheets and presentation software.
+ Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others).
Physical Requirements:
Anticipated job posting close date:
09/28/2024
Location:
Intermountain Health Utah Valley Hospital
Work City:
Provo
Work State:
Utah
Scheduled Weekly Hours:
40
The hourly range for this position is listed below. Actual hourly rate dependent upon experience.
$21.20 - $32.26
We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
Learn more about our comprehensive benefits packages for our Idaho, Nevada, and Utah based caregivers (https://intermountainhealthcare.org/careers/working-for-intermountain/employee-benefits/) , and for our Colorado, Montana, and Kansas based caregivers (http://www.sclhealthbenefits.org) ; and our commitment to diversity, equity, and inclusion (https://intermountainhealthcare.org/careers/working-for-intermountain/diversity/) .
Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Monday through Friday 8am-4pm, depending on meeting schedules. Occasionally will need to work until 7pm to support meetings or events. No weekends or holidays, no on-call requirements. Occasional/infrequent remote work.
This role supports a busy emergency department/trauma center. We serve the Utah County community and receive transfer referrals from over half of the State of Utah, including most of rural central Utah. Our team is known for excellence in emergency and trauma medicine and lead out in quality initiatives. This role will perform traditional administrative assistant duties as well as some department specific supply and stocking assignments. There will also be some opportunity to support emergency and trauma outreach events and programs in our community.
The Administrative Coordinator - Senior is responsible for the coordination of various administrative functions for a major service line or a group of leaders in a time sensitive, accurate, and confidential nature. Primary responsibilities include task tracking, organization of data, calendar management, correspondence, travel/expense management, response to inquiries and requests, meeting management, and support of local facility needs.
The Administrative Coordinator - Senior works closely in a proactive manner with their assigned group or leader(s) and serves as a liaison with other internal and external stakeholders. Under the direction of the leader(s), caregiver may be assigned special projects and may lead out on teams and initiatives with associated deliverables. Work is often cross functional and may involve multiple facilities, sites, and/or service lines/departments.
The Administrative Coordinator - Senior provides support of a technical nature including remote meeting management, facilitation of presentations, and management of multimedia needs both by the leader(s) and meeting support. May be responsible for department day to day operations and goals that relieve and assist the leaders of routine project or advanced administrative duties.
The Administrative Coordinator - Senior may supervise other Administrative Coordinators.
_Minimum Qualifications_
+ Demonstrated experience supporting a director, multiple managers or functional area in an office setting
+ Demonstrated organizational and time management skills, ability to prioritize tasks, and attention to detail
+ Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings
+ Demonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammar
_Preferred Qualifications_
+ Associate degree. Education must be obtained through an accredited institution. Degree will be verified.
+ Experience working in a healthcare setting.
+ Experience with spreadsheets and presentation software.
+ Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others).
Physical Requirements:
Anticipated job posting close date:
09/28/2024
Location:
Intermountain Health Utah Valley Hospital
Work City:
Provo
Work State:
Utah
Scheduled Weekly Hours:
40
The hourly range for this position is listed below. Actual hourly rate dependent upon experience.
$21.20 - $32.26
We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
Learn more about our comprehensive benefits packages for our Idaho, Nevada, and Utah based caregivers (https://intermountainhealthcare.org/careers/working-for-intermountain/employee-benefits/) , and for our Colorado, Montana, and Kansas based caregivers (http://www.sclhealthbenefits.org) ; and our commitment to diversity, equity, and inclusion (https://intermountainhealthcare.org/careers/working-for-intermountain/diversity/) .
Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Source : Intermountain Health