Administrative Assistant III - HonorVet Technologies
Rochester, NY 14626
About the Job
Job Title: Administrative Assistant III
Job Location: Rochester, NY
Job Duration: 6 Months
Job Description:
Senior Administrative Assistant supporting R&D leadership in Rochester, NY
The Opportunity:
We are seeking a dynamic, multi-talented Senior Administrative Assistant for our R&D Center located in Rochester, NY. If you enjoy a high level of ownership, accountability and variety of responsibilities, this is the role for you.
The role will be a key partner to R&D leadership by handling complex and diverse administrative duties. These include interaction with senior leaders and other executive contacts both within and outside ***, as well as exposure to sensitive information requiring considerable use of tact, diplomacy, discretion and judgement. This role will support multiple R&D functions and will require a strong customer (internal and external) excellence and customer satisfaction mindset.
Responsibilities:
Requirements:
Preferred Qualifications:
Job Location: Rochester, NY
Job Duration: 6 Months
Job Description:
Senior Administrative Assistant supporting R&D leadership in Rochester, NY
The Opportunity:
We are seeking a dynamic, multi-talented Senior Administrative Assistant for our R&D Center located in Rochester, NY. If you enjoy a high level of ownership, accountability and variety of responsibilities, this is the role for you.
The role will be a key partner to R&D leadership by handling complex and diverse administrative duties. These include interaction with senior leaders and other executive contacts both within and outside ***, as well as exposure to sensitive information requiring considerable use of tact, diplomacy, discretion and judgement. This role will support multiple R&D functions and will require a strong customer (internal and external) excellence and customer satisfaction mindset.
Responsibilities:
- Provide administrative support to R&D leadership in Rochester, NY
- Serve as key R&D point of contact for other departments and stakeholders within ***.
- Communicate with external partners, senior leaders and department employees – communicate verbally or in writing with a high level of confidentiality.
- Manage complex travel plans, visas, passports, calendar, scheduling and subsequent expense reports with multiple currencies.
- Facilitate and help visitors with travel / hotel arrangements
- Provide meeting coordination support including catering for small and large meetings
- Order and maintain office supplies, equipment and manage expense reporting
- Place purchase orders in support of R&D team in Ariba.
- Receive invoices for processing by Accounts Payable
- Monitor, follow-up and resolve invoices that require additional information to process.
- Multi-task and manage through issues proactively. Provide appropriate information to contacts (handle questions, issues and follow ups)
- Process incoming and outgoing mail
- Perform other related general office management duties to organize and coordinate operations and procedures as assigned.
Requirements:
- 8+ years of office management or administrative experience
- Experience planning meetings both large and small.
- Experience with Microsoft Office Applications (Word, Powerpoint, Outlook, Excel)
- Office manager experience within a corporate setting
- Previous experience supporting senior leaders
Preferred Qualifications:
- Experience working with complex calendars and travel requirements
- Previous experience creating and processing Purchase Orders in Ariba
- Experience working with ambiguity and determine best path forward independently
- Experience working with high degree of responsiveness of requests and act with a sense of urgency
- A passion to win and desire to take on additional tasks.
Source : HonorVet Technologies