Administrative Assistant III - YAD Roxbury - Committee for Public Counsel

Overview

The Youth Advocacy Division of the Committee for Public Counsel Services, the public defender agency for Massachusetts, is seeking a full-time Administrative Assistant III in our Roxbury Office. The Administrative Assistant III supports the office which works to provide legal representation and advocacy to indigent children in delinquency and youthful offender cases. 

We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all.

Our Values

Courage   •   Accountability   •   Respect   •   Excellence

DIVERSITY AND INCLUSION MISSION STATEMENT

CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation.  We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs.  It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.

AGENCY OVERVIEW

CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one.  The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.

The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics.

DIVISION OVERVIEW

The Youth Advocacy Division (YAD), the juvenile defender division of CPCS, is committed to ensuring that every indigent child in Massachusetts has access to zealous legal representation in delinquency, GCL Revocation, juvenile murder, juvenile appeals, and youthful offender cases from a diverse and ever improving community of juvenile defenders consisting of both private assigned counsel and staff public defenders. YAD provides leadership, training, support, and oversight to the indigent juvenile defense bar in Massachusetts.  Youth in Massachusetts have a right to all of the due process provided to adults, including jury trials and, sadly, are also subject to adult sentences starting at age 14.  Lawyers representing juveniles need all of the same knowledge and skills as attorneys for adults and also must master the laws governing juveniles, the science of adolescent development, the workings of DCF and DYS, education law, and positive youth development. As integral members of the defense team, our Social Service Advocates enhance our representation with the unique set of skills, experience, and training of the social work profession.

OFFICE OVERVIEW 

Roxbury is one of 23 official neighborhoods of Boston, which states that Roxbury serves as the "heart of Black culture in Boston."  Roxbury was one of the first towns founded in the Massachusetts Bay Colony in 1630.  Today Roxbury is home to a diverse community which includes African American, Hispanic, Asian, and White families. The neighborhood has a total population of nearly 60,000 people. The MBTA provides subway and bus services to the Roxbury community.

POSITION OVERVIEW

The Youth Advocacy Division of CPCS is seeking to fill an Administrative Assistant III position to work with attorneys and social workers who provide legal representation and advocacy to indigent children in delinquency and youthful offender cases. 

Qualifications

MINIMUM ENTRANCE REQUIREMENTS  

The ideal candidate will be a person who is both highly organized and detail oriented and enjoys interacting with people in a friendly work environment and will take satisfaction from working in an agency whose commitment is to protecting the fundamental legal rights of indigent persons. 

• Associate’s degree in related area; at least two years of experience as an administrative assistant or office manager; executive level secretarial skills; or an equivalent combination of education, training, experience, and skills are required. 

QUALIFICATIONS/SKILLS 

• Candidates should possess: Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint);
• Excellent communication skills, both oral and written;
• Strong organizational abilities;
• Ability to maintain confidentiality and to exercise considerable judgment and discretion;
• Previous administrative assistant, office manager or similar experience and knowledge of general office procedures (e.g., correspondence, scheduling, filing);
• Ability to handle multiple tasks, prioritize effectively, meet deadlines, and deliver high quality work;
• Proficiency and experience with scanning, optical character recognition processing (experience working with and entering text into spreadsheets is preferred);
• Ability to establish effective working relationships and to work as part of a team;
• Good problem-solving skills;
• Project management experience is preferred; 
• Previous experience in a legal setting is preferred; and, 
• Bilingual Skills preferred.

Responsibilities

RESPONSIBILITIES 

• Providing administrative support, including word and data processing, filing, copying, scanning, and handling correspondence;
• Coordinating and assisting with projects relating to personnel management, program evaluation, and other areas;
• Creating statistical reports regarding attorney caseloads and disposition of cases and maintaining data collected;
• Planning, coordinating, and calendaring meetings and events;
• Assisting with other projects to improve the quality of legal representation and to enhance client services;
• Ensuring that office systems and agency procedures and practices are administered effectively; communicating effectively with internal and external contacts at all levels;
• Managing the front desk including all receptionist responsibilities as needed;and,
• Handling other duties as assigned

EEO Statement

The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies.  Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow-Huang, at sdebow@publiccounsel.net