Administrative Assistant - American Technology Consulting
Indianapolis, IN
About the Job
Position: Administrative AssistantLocation: Indianapolis, IN (Onsite)Duration: 03 Months (Extendable)Webcam or In Person InterviewCONTRACTOR ADMINISTRATIVE ASSISTANT DUTIES:1. PHONES – Utilizing excellent customer service, answer agency main phone linevia MSTeams in a courteous and patient manner and transfer to appropriate staffor department using agency contact listing.2. VOICEMAILS – Check the admin. email inbox for voicemail messages and forwardto the appropriate staff or department.3. GUESTS/VISITORS/CAMERAS – Greet guests/visitors in a courteous manner, ask tohelp them and direct to appropriate staff or department. Watch lobby cameras forfoot traffic or suspicious visitors.4. CONTACT LISTINGS – Maintain a current contact listing for the agency andimportant numbers listing. This is a living document that needs updated often. Acopy to be placed in IDHS Admin Asst MSTeams chat/files and distributed to alladmins.5. PACKAGE DELIVERIES – notify appropriate contacts of any FedEx or UPS boxesdropped off at the front desk.6. COPY ROOMS – maintain each of the three copy rooms with paper and officesupplies and maintaining copy machines.7. SCANNING – scan old paper files into an online electronic software system.8. VALIDATE PARKING – validate garage parking tickets when appropriate, via anonline electronic software system.9. MAINTENANCE REQUESTS – Submit maintenance requests via an online portal whenmaintenance requests to our IDHS area are submitted to the AA by staff.10. IDHS CONFERENCE ROOMS – Maintain and update our IDHS conference roomreservations via Outlook Calendar.Possible future additional duties for a qualified applicant.• EVENTS – assist other administrative and agency staff with events as needed.• CONFERENCE CENTER RESERVATIONS – Ability to learn the State of Indiana’sconference center room reservation form and system. Work with IDOA on specialrequests.• PROCUREMENT – office supply orders from Office Depot & breakroom supplies fromFastenal via Excel spreadsheet.
Source : American Technology Consulting