Administrative Assistant - W.H.P.M. INC
Irwindale, CA
About the Job
W.H.P.M., Inc., established in 1993, is a privately held corporation headquartered at Irwindale, California. The Company is a pioneer in the research and development of one-step rapid membrane tests. It has been designated a registered GMP facility for in vitro diagnostic medical devices by the FDA.
Administrative Assistant Job Responsibilities:
- Provides administrative support to ensure efficient operation of office.
- Answers phone calls, schedules meetings and supports visitors.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Supports team by performing tasks related to organization and strong communication.
- Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Provides information by answering questions and requests.
- Taking meeting minutes.
- Contributes to team effort by accomplishing related results as needed.
- Researches and compares available travel and hotel accommodations to identify the best available option for each travel need.
- When travel arrangements are within approved travel reasons and budget limits, makes all arrangements and reservations as requested.
- Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate staff.
- Obtains approval from leadership for travel requests and expenses that exceed established limits.
- Advises travelers of and assists with any need for specialized travel documents such as visas or passports.
- Monitors and facilitates the use of company air travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs.
- Processes reimbursements for travel expenses.
- Performs other related duties as assigned.
Administrative Assistant Skills and Qualifications:
- Reporting Skills
- Administrative Writing Skills
- Microsoft Office Skills
- Managing Processes
- Organization
- Analyzing Information
- Professionalism
- Problem Solving
- Supply Management
- Verbal Communication
Education and Experience Requirements
- High school diploma or equivalent education required
- 3 years of administrative assistant experience
- Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Irwindale, CA 91706: Reliably commute or planning to relocate before starting work (Required)
Education:
- Bachelor's (Preferred)
Experience:
- Administrative Assistant: 1 year (Required)
- Meeting Minutes: 1 year (Preferred)
Language:
- Mandarin (Required)
Work Location: In person
Source : W.H.P.M. INC