Administrative Assistant: IS 347 - Good Shepherd Services

Good Shepherd Services is a leading multi-service agency with more than 85 programs that serve over 30,000 youth and families each year – and builds on their strengths to help them gain skills for success.  At Good Shepherd we respect the dignity and worth of every person and reject intolerance, inequity and injustice in whatever form it may take. Voted one of the top 100 places to work in NYC by Crain’s New York, Good Shepherd Services offers a fantastic work environment, a collaborative team dedicated to fulfilling our mission, and an amazing array of benefits. Join our team and help make a difference! 

For Full Time Employees Benefits/Perks:

• Tuition Assistance Program
• Generous paid time off (Including 5 Self-Care Days/Floating Holidays, 12 Sick Days, 15 Vacation Days, and 11 Holidays)Save
• Healthcare Plans (Medical, Dental, Vision, and Pet Care)
• 403(b) Plan (GSS contributes 3% of your salary to your 403(b) plan after 3 years of service, with contributions increasing over time) 

The Administrative Assistant will work with Community School Directors to maintain all administrative aspects of the 21^st Century grant, as well as provide clerical support to the program staff.  

Reports to:                      Community School Directors

Location:                         35 Starr Street, Brooklyn NY 11221

      & 976 Seneca Ave, Queens 11385

Hours:                              35 hours, Exempt

Salary:                             $45,000 to $50,000

Major Duties:    

• Serves as the point person for the 21^st Century grant.
• Disseminates and collects program applications and follows up with teachers, students, and parents regarding applications.
• Creates and disseminates attendance sheets to instructors/partners for attendance collection.
• Work collaboratively with both coordinators and program partners on the timely collection of attendance sheets for entry.
• File and maintains copies of all attendance, enrollment, and attendance forms.
• Prepares and enters student data for computer entry into EZreports by compiling and sorting information.
• Enters programming schedule with detailed information.
• Verifies entered student and account data by reviewing, correcting, deleting, or reentering data; updating data on net system when account information is incomplete; purging files to eliminate duplication of data.
• Creates and maintains 21^st Century binder.
• Maintains operations by following policies and procedures; reporting needed changes to Director.
• Protects operations by keeping student information confidential.
• Attends mandatory 21^st CCLC net training(s).
• Follows up with absent students’ families via telephone correspondence.
• Maintains 21^st CCLC call log for absent students.
• Perform clerical tasks including creation and maintenance of filing systems, Scanning , photocopying and data entry.
• Assist with programmatic special events.
• All other duties as assigned.

 Qualifications:

• Must have at least a high school diploma and a minimum of one year office experience.
• Must have good organizational, verbal and written communication skills.
• Must have knowledge of MS Office Suite (MS Word, Excel, Access, Outlook and MS Exchange)
• Must possess the ability to interact in a positive and courteous manner with all agency staff and various external agencies.
• Must have a commitment to work from a strength based and/or youth development perspective.
• Bilingual in Spanish preferred

Good Shepherd Services is an equal opportunity employer that is proudly committed to becoming an anti-racist and multicultural organization that stands up for justice and equity. We welcome prospective employees from diverse backgrounds, for administrative support and direct service and leadership roles, who will join us on that journey, uphold our values and approach, and believe in our mission. Additionally, we aim to have a racially representative leadership and workforce that is reflective of the communities we work in partnership with.

Good Shepherd Services is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors. We do not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our activities or operations. These activities include, but are not limited to, hiring and termination of staff, selection of volunteers and vendors, and provision of services.

We are committed to providing a workplace that is accessible and accommodating to employees with disabilities. As part of our commitment to providing a barrier-free recruitment and selection process, we will provide reasonable accommodations upon request for candidates with disabilities. If you require any accommodations to participate in the hiring process, please inform us of your needs in advance. We value diversity and inclusivity in our workplace and encourage applicants of all abilities to apply.