Administrative Assistant IV at US Tech Solutions

Duration: 12 months contract

Job Description:

• The Administrative Assistant to Corporate Managing Director performs complex administrative duties in support of one or more leaders.
• AA has daily interaction with employees at all levels, including Vice Presidents and above, both inside and outside the Company, and handles confidential personal and business information effectively.
• This position acts as an information source on policies, procedures, processes and practices. Gathers, compiles, and reports information relevant to leader's area of responsibility.
• Participates in planning functions. The Administrative Assistant is responsible for the maintenance of documents, records and other data forms.
• Arranges meeting and appointment schedule. Monitors and purchases office supplies using purchasing account. In addition, the AA creates flight reservations and books hotels for travel. Completes, submits, and reconciles vouchers and expense reports. Interviews callers and makes proper referrals. Answers correspondence.
• May be responsible for taking meeting notes and publishing transcription. Uses MS Word suite of applications to create, revise, and communicate documents and files as required for completion of job duties.
• The successful candidate will be responsible for practicing safety conscious behaviors in all operational processes and procedures.

Experience:

• Must have a high school diploma or equivalent.
• Must be able to type a minimum of 60 words per minute.
• Must have advanced computer skills in Microsoft Outlook and Word; proficiency in Excel and PowerPoint is strongly preferred.
• Must have the ability to communicate verbally and in writing with all levels of staff, from frontline employees to executive staff, and external contacts.
• Must have the interpersonal skills necessary to direct the activities of others.
• Must be detail-oriented to ensure that information is accurate and correct, that documents are grammatically correct and that work is completed in a timely manner.
• Must be able to coordinate the schedules of multiple aspects of projects completed by separate staff members or vendors.
• Must have strong organizational/leadership skills to develop office procedures, prioritize and schedule work activities of self and others and balance multiple assignments with limited direction.
• (If transferring internally) Must be performing satisfactorily in current position
• Knowledge of corporate business processes and procedures such as payroll, benefits, reimbursements and expense reporting, purchasing and departmental budget is preferred.

Skills:

• Must be able to type a minimum of 60 words per minute.
• Must have advanced computer skills in Microsoft Outlook and Word; proficiency in Excel and PowerPoint is strongly preferred.

Education:

• Must have a high school diploma or equivalent

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Recruiter Details:
Name: Ashwini
Email: ashwini.s@ustechsolutionsinc.com
Internal Id: 24-20535