Administrative Assistant IV - The Fountain Group

The Fountain Group is currently seeking an Admin Assistant IV for a prominent client of ours. This position is Waukegan, IL. Details for the position are as follows:

Job Description:

• $29.00 - $32.00/HR to start! W2
• 6-month contract - (potential to convert based on performance & budget). (Hybrid position - 3 days onsite, 2 days remote)
• Responsibilities include:
  • Provides general administrative support. May provide back-up support to higher-level management as needed.
  • Effectively monitors manager and team calendars, proactively solves conflicts.
  • Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
  • Interacts with high-level executives and manages confidential or business-sensitive information.
  • May include some support for tracking budget expenditures.
  • Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations.
  • Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
  • Coordinates new employee office set-ups and onboarding.
  • May train/coordinate work for new administrative assistants.
  • Operates with general instruction and some supervision.
  • Safeguard’s Client confidential information

Qualifications:

• Minimum HSD/GED required/ some college preferred.
• Previous admin experience supporting executives. 
• Experience working in pharmaceutical company or CRO strongly preferred.
• Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements.
• “Make it happen” spirit & attitude as well as persistence.
• Adaptive learner that grasps information quickly, and adapts to changes that may happen daily