Administrative Assistant - Lawrence General Hospital

As theAdministrative Assistant, you will be asked to performa wide range of administrative duties in support of the management in the Pre-Hospital EMS and C-MED departments. This position requires a strong focus on attention to detail and completion of a task in a timely manner.

DUTIES AND RESPONSIBILITIES:

• Timely processing of payroll for CMED operators, EMTs, Emergency Medical Dispatchers, Paramedics, supervisors, administrative assistants, managers and directors and transcribes all payroll notes into the ADP system.
• Utilize the ePCR program to process records requests, including patient request, attorney request, court orders, subpoenas, and Medical Examiner request.
• Reviews EMS daily logs, for completeness, identifies missing or incomplete paperwork including Physician Certification Statements, incomplete or missing ePCRs
• Meets with EMS crews to identify and resolve incomplete or missing documentation
• Utilize Meditech as needed to assist in obtaining missing information to facilitate the billing of claims
• Oversees preparation for meetings by completing agendas, taking minutes and booking conference rooms.
• Scheduling and coordinating interviews with candidates.
• Collecting and tracking and upkeep of employee contact information, licensures, certifications, and any other confidential documents, ensuring all employee files are complete.
• Ensure staff compliance with department assigned education, mandatory Healthstream assignments.
• Attends Committee and Departmental meetings; assists with PowerPoint presentations, prepares and transcribes meeting minutes as needed.
• Keeping up-to-date policy/procedure manuals for review or revisions as needed for TJC standards.
• Processes invoices, and supply requisitions, utilizes Yooz system as required.
• Performs administrative duties; reads, sorts, and delivers mail. Screens telephone calls, prepares correspondence and acts as a receptionist for the Pre-Hospital EMS Leadership Team when applicable.
• Use of office equipment as needed, such as but not limited to copy, fax, scanner, etc.
• Orders necessary supplies from appropriate sources.
• Performs other related duties as assigned.

Required:

• High school diploma
• Skilled in Microsoft Office applications
• Excellent verbal and written communication skills
• Ability to maintain confidentiality

Preferred:

• Previous experience in a similar position
• Experience with database entries and lookup
• Familiar with EMS and medical terminology