Administrative Assistant - Special Needs Schools of Gwinnett

Administrative Assistant (Front Desk)

The Administrative Assistant will work under the direction of the DDS and Executive Director. The ability to work on many tasks simultaneously and maintaining focus and work quality is also crucial. The ability to move quickly from one work topic to another is a requirement for this position.  The Administrative Assistant works in a changing environment that adjusts to the needs of the day as well as individuals in program services. The environment may, at times, be fast paced with interruptions, distractions, and deadlines. The Administrative Assistant needs to be flexible and be able to adjust to changing needs or activities.   

• Oversee Daily Student Arrival/Departure.
• Dispensing of Daily Medication
• Maintain Daily Student Records.
• Receive all incoming phone calls.
• Greet all incoming guests/tours.
• Assist DDS and/or Executive Director when needed.
• Fundraising Research at the direction of the Executive Director.
• Marketing Assistance at the direction of the Executive Director.
• Assist DDS with Curriculum Binder Assembly.
• Assist DDS with Substitute Process.
• Review completed Progress Reports & Report Cards.   
• Contributes to team effort by accomplishing related results as needed.
• Support teachers as needed making copies, lamination, etc.

SPECIAL QUALIFICATIONS

• Sense of humor.
• Unquestioned integrity and a commitment to the vision, mission and values of The Special Needs Schools Of Gwinnett.
• A deeply held belief in SNS’s mission; that all children, regardless of background, deserve an excellent education.
• Ability to plan, organize, prioritize, and manage time for self and others.
• Ability to cope with crisis situations and multiple tasks.

ADMINISTRATIVE

• Act as the central point of contact for telephone, email and postal enquiries.
• Ensure that all filing, both paper and electronic, complies with our data protection guidelines.
• Provide the day-to-day administration for the office (drafting letters, ordering all office supplies).
• Maintain SNS’s operations databases.
• Help maintain electronic employee files, training renewals, etc.
• Update, Manage and Communicate with vendors regarding Maintenance and Facility
• Any other duties the DDS or Executive Director may need.