Administrative Assistant - CECO Environmental

CECO is a leading, environmentally focused diversified industrial company, delivering innovative solutions that protect people, the environment, and industrial equipment worldwide. With more than 150 years of history and deep application expertise, CECO serves a broad range of industries, including air, water, and energy transition markets. Our legacy began in 1869 with the founding of the Dean Brothers Pump Company, addressing high-temperature pumping challenges. A century later, Claremont Engineering was established, evolving into CECO Environmental. Today, CECO proudly encompasses over 20 trusted brands, each committed to providing solutions that safeguard people, the environment, and industrial operations.  

As part of the CECO Environmental family of brands, Industrial Air Solutions plays a critical role in delivering specialized air solutions that protect both people and the environment. By joining our team, you’ll contribute to our shared mission of protecting global industrial operations and shaping the future of environmental stewardship.  

The Administrative Assistant provides support to the office by supporting the leadership of our Industrial Air Solutions Office location(s) in customer collections, supporting office-related administrative tasks, and providing support for special projects and key initiatives.  

This position may involve working with confidential and sensitive data and information.  The successful candidate will exercise discretion and good judgment, maintain a high energy level and positive attitude, and easily adapt to changes in a fast-paced, excellence-driven environment.  

Your Responsibilities Will Be:  

• Proactively follow up on customer account invoices to ensure invoices are paid in a timely manner 

• Interact with staff (Project Management, Finance, GM’s) in a fast-paced environment on customer accounts. 

• Assisting team members as required, contributing to a collaborative work atmosphere. 

• Communicating effectively with both internal team members and external customers. 

• Support and assist with special projects. 

• Perform miscellaneous administrative services and clerical job-related duties as needed. 

• Other job duties as assigned. 

Required Qualifications:  

• 2-3 years of experience as an Administrative Assistant, with a focus on customer collections 

• Demonstrated capacity to work independently and efficiently, managing tasks effectively. 

• Punctuality, reliability, and a strong sense of responsibility, including the ability to handle confidential information with care. 

• Professional demeanor and appearance, reflecting a commitment to maintaining a high standard of representation. 

• Strong team player and self-starter. 

• Demonstrate strong problem-solving skills. 

• Excellent oral and written communication skills. 

• MS Office with solid Word and Excel skills. 

ADA Requirements:   

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.  

We Offer:  

We provide a variety of medical insurance plans, with dental and vision coverage, Employee 401(k), tuition reimbursement, and much more.   

At CECO, we are committed to a culture where every employee is valued and respected for their unique experiences and perspectives. We believe a diverse and inclusive work environment contributes to the rich exchange of ideas and diversity of thoughts, that inspires innovation and brings the best solutions to our customers.   

ABOUT US  

CECO’s Commitment to Our People  

At CECO, our people are at the center of everything we do. Whether you’re a professional looking for a career change, an undergraduate student exploring opportunities, or a recent graduate with an advanced degree, you’ll find your chance to make a difference with CECO.  

ABOUT CECO  

CECO Environmental is a leading environmentally focused, diversified industrial company whose solutions protect people, the environment, and industrial equipment across the globe, serving a broad landscape of industrial air, industrial water and energy transition markets.  

We serve these markets and our global customers through our key business segments: Engineered Systems and Industrial Process Solutions. Learn more about CECO by visiting About Us.  

Equal Opportunity Employer  

CECO is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.  

Accessibility Assistance or Accommodation  

If you have a disability and are having difficulty accessing or using this website to apply for a position, please contact: hr@OneCeco.com.