Administrative Assistant (Level III) - Talent Software Services, Inc.
NEW YORK, NY 10036
About the Job
Administrative Assistant III
This position requires strong communication and customer service skills, above average computer skills (particularly with Excel, Word, and PowerPoint), and the ability to multi-task and prioritize in a busy environment. Communicate with executives and line management to gather/convey relevant information. Highly organized individual with strong attention to detail, sense of urgency and ability to multi-task. Must be polished, proactive and thrive in a demanding, fast-paced and constantly changing environment. Phone skills, calendar & travel management, expense reporting skills also required. Schedules travel accommodations both domestic and international, including securing travel visa, and performs other duties. Works with other assistants in office as a team, backing each other up when needed.
Performs diverse, advanced and confidential administrative support functions including reading, screening and responding to incoming mail, ensuring that referrals are made and requests for information or research are followed through. May act as liaison to outside groups coordinating events where the executive is traveling and working closely with Sales to set up itinerary of meetings, points of contact and coordinating conference details. Must closely track speaking engagements, meetings and conference calls in an internal web based system.
Involved in high-level client contact and exposure to sensitive information. Candidate must use considerable tact, diplomacy and judgment. Involved with shepherding presentations through desktop publishing and compliance channels and occasionally coordinating production and delivery to meetings and conferences.
5+ years' experience supporting a senior level manager
MS Office - Outlook, Word, PowerPoint, Excel
Strong written and verbal communication skills
Highly organized with a strong attention to detail
Ability to multi task in a faced paced environment
Top 3 MUST Have:
1. PowerPoint
2. Excel
3. WORD
Characteristics of a top performer:
- Attention to Detail
- Time management
- Organizational skills
This position requires strong communication and customer service skills, above average computer skills (particularly with Excel, Word, and PowerPoint), and the ability to multi-task and prioritize in a busy environment. Communicate with executives and line management to gather/convey relevant information. Highly organized individual with strong attention to detail, sense of urgency and ability to multi-task. Must be polished, proactive and thrive in a demanding, fast-paced and constantly changing environment. Phone skills, calendar & travel management, expense reporting skills also required. Schedules travel accommodations both domestic and international, including securing travel visa, and performs other duties. Works with other assistants in office as a team, backing each other up when needed.
Performs diverse, advanced and confidential administrative support functions including reading, screening and responding to incoming mail, ensuring that referrals are made and requests for information or research are followed through. May act as liaison to outside groups coordinating events where the executive is traveling and working closely with Sales to set up itinerary of meetings, points of contact and coordinating conference details. Must closely track speaking engagements, meetings and conference calls in an internal web based system.
Involved in high-level client contact and exposure to sensitive information. Candidate must use considerable tact, diplomacy and judgment. Involved with shepherding presentations through desktop publishing and compliance channels and occasionally coordinating production and delivery to meetings and conferences.
5+ years' experience supporting a senior level manager
MS Office - Outlook, Word, PowerPoint, Excel
Strong written and verbal communication skills
Highly organized with a strong attention to detail
Ability to multi task in a faced paced environment
Top 3 MUST Have:
1. PowerPoint
2. Excel
3. WORD
Characteristics of a top performer:
- Attention to Detail
- Time management
- Organizational skills
Source : Talent Software Services, Inc.
