Administrative Assistant (Level III) - Talent Software Services, Inc.
NEW YORK, NY 10036
About the Job
Global Sustainable Finance
Senior Administrative Assistants
Responsibilities
" May report directly to a senior-level executives of the organization, and/or COO
" Liaise and coordinate communications and meetings with internal and external stakeholders including C-suite executives e.g. CEOs, CFOs, CROs, government officials etc.
" Proactively manage calendar for senior executives and team, anticipate necessary background material, and effectively resolve conflicts that arise in a professional manner
" Answer executive phone lines, which entails taking accurate messages and handling calls with appropriate judgment
" Manage several different objectives, projects and/or activities simultaneously in a fast pace and high pressure environment
" Schedule travel arrangements (both domestic and international) in accordance with policies, and have shared responsibilities related to expense reimbursement in corporate expense tool
" Maintain client contact list and schedule routine follow-ups with senior executive clients as needed
" May prepare briefing memos for meetings including interfacing with stakeholders across the enterprise to receive information
Qualifications necessary
" Min 10 +Years senior administrative and clerical experience with a financial institution supporting senior level management
" Exceptional written and verbal communication skills; ability to effectively communicate with internal and external relations and convey relevant information
" Professional experience in engaging with C-suite individuals
" Excellent time management, organization, and multi-tasking skills
" Strong analytical, problem-solving and organizational skills
" Advanced computing knowledge: Outlook, Word, Power Point, OneNote and Excel
" Team player with exemplary work ethic that thrives in a fast-paced environment
" Ability to interact with senior management under highly demanding conditions (Ability to work effectively under pressure and time constraints)
" Highly organized with strong attention to detail
" Ability to learn quickly and handle new responsibilities under constantly evolving environment
Top Must Have:
1. CONCUR
2. MS OFFICE SUITE (EXCEL, WORD, POWERPOINT and OUTLOOK)
Senior Administrative Assistants
Responsibilities
" May report directly to a senior-level executives of the organization, and/or COO
" Liaise and coordinate communications and meetings with internal and external stakeholders including C-suite executives e.g. CEOs, CFOs, CROs, government officials etc.
" Proactively manage calendar for senior executives and team, anticipate necessary background material, and effectively resolve conflicts that arise in a professional manner
" Answer executive phone lines, which entails taking accurate messages and handling calls with appropriate judgment
" Manage several different objectives, projects and/or activities simultaneously in a fast pace and high pressure environment
" Schedule travel arrangements (both domestic and international) in accordance with policies, and have shared responsibilities related to expense reimbursement in corporate expense tool
" Maintain client contact list and schedule routine follow-ups with senior executive clients as needed
" May prepare briefing memos for meetings including interfacing with stakeholders across the enterprise to receive information
Qualifications necessary
" Min 10 +Years senior administrative and clerical experience with a financial institution supporting senior level management
" Exceptional written and verbal communication skills; ability to effectively communicate with internal and external relations and convey relevant information
" Professional experience in engaging with C-suite individuals
" Excellent time management, organization, and multi-tasking skills
" Strong analytical, problem-solving and organizational skills
" Advanced computing knowledge: Outlook, Word, Power Point, OneNote and Excel
" Team player with exemplary work ethic that thrives in a fast-paced environment
" Ability to interact with senior management under highly demanding conditions (Ability to work effectively under pressure and time constraints)
" Highly organized with strong attention to detail
" Ability to learn quickly and handle new responsibilities under constantly evolving environment
Top Must Have:
1. CONCUR
2. MS OFFICE SUITE (EXCEL, WORD, POWERPOINT and OUTLOOK)
Source : Talent Software Services, Inc.
