Administrative Assistant - Ultimate Staffing Services

Job Summary: We are seeking a detail-oriented and organized Administrative Assistant to support our team with a variety of administrative tasks. The successful candidate will assist with day-to-day operations, manage office activities, and provide general administrative support.

• Temp-to-Hire position
• Fully on-site in Livermore, CA.
• $20-23.00 Hourly

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments and meetings.
• Maintain contact lists and calendars.
• Prepare and distribute correspondence, memos, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Order office supplies and research new deals and suppliers.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.

Requirements:

• High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.
• Proven experience as an Administrative Assistant, Office Admin Assistant, or similar role.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multi-task.
• Excellent written and verbal communication skills.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.