Administrative Assistant at Adecco USA

Adecco is assisting a Fortune 500 client in recruiting for an Administrative Assistant in Los Angeles, CA. This is a full-time Direct Hire position in Los Angeles, CA.

Administrative Assistant jobs require candidates to have excellent communication, organization, and must have accuracy and quality of work skills in a high-volume environment. If you meet the qualifications listed below – Apply Now!

Responsibilities for the Administrative Assistant include but are not limited to:

• Manage GVP, and or the Director’s calendar working closely with other executive level admins to ensure efficient flow of information.

• Perform administrative general office duties of a responsible and confidential nature, executing, with minimal direction, secretarial support at the highest level.

• Maintain a variety of complex records and files. Material is of a highly confidential nature.

• Coordinate use of major conference room and maintenance of equipment.

• Act as liaison between department managers and their staff in matters involving the GVP, and or the Director’s office, including meetings, documentation, and activities requiring authorized action.

• Take appropriate authorized action in the absence of the GVP, and or the Director to ensure that matters requiring attention are referred to and handled in a manner to minimize the effect of the absence.

• Handle projects as assigned, work independently with minimal supervision.

• Create PowerPoint and Excel presentations, documents, and reports.

• Independently compose memos, letters and other correspondence, as needed, for GVP, and or the Director’s review and signature, prior to issuance to Senior Management.

• Coordinate travel, including ground transportation, hotel accommodations, itinerary planning, meeting coordination, and ensure office requirements and facilities at destination are arranged, if required.

• Receive and screen communications to the GVP and or the Director including telephone calls and e-mail messages, recorded messages and/or provide assistance using independent judgment to determine those requiring priority attention; channel and facilitate communication from customers and associates and redirect callers to appropriate department/field representative for resolution/assistance.

• Interface with Board of Directors and their support staffs as necessary to ensure appropriate flow of information, meetings, and processing of expenses.

• Coordinates and resolves facility issues as necessary.

Candidates must meet the following requirements to be considered for an Administrative Assistant:

• High school diploma or GED

• 3-4 years of Administrative Assistant experience

• Excellent written and oral communication skills, including advanced level of proofreading, editing and grammar skills

• Excellent telephone skills

• Ability to type 60+ words per minute accurately

• Proficiency in word processing, presentation, spreadsheet and other software, Microsoft Office, i.e., MS Word, Excel, PowerPoint

• Ability to multi-task and prioritize tasks, with frequent interruptions, without direction

• Ability to use discretion in handling confidential information

• Attention to detail

• Ability to meet deadlines

• Ability to work as a key team member with a diverse group of professional staff

• Professional communication between executives and other administrative staff

What's in this for you?

• Starting salary of $70,000 yearly

• Yearly bonuses

• The opportunity to work for a Fortune 500 Company

Click on Apply Now to be considered for this Administrative Assistant position in Los, Angeles, CA any related opportunities with Adecco.

Pay Details: $70,000.00 to $80,000.00 per year

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance