Administrative Assistant - Select LTC Pharmacy

About Us:

Select LTC Pharmacy is a leading provider of hospice pharmacy services in Southern California. Select specializes in delivering medications and medical supplies to hospices and long term care facilities within hours.

We believe in fostering a purpose-driven culture that empowers our employees to grow, learn, and thrive. If you’re passionate about making a difference and ready for a rewarding challenge, we’d love to hear from you!

Position Overview:
We are looking for a dynamic and detail-oriented Administrative Assistant to support our executive team. This role will help our office operations run smoothly and offers a variety of tasks that will help you develop your skills in a fast-paced environment. If you have strong communication skills, a proactive attitude, and a knack for juggling multiple priorities, this is the perfect opportunity for you!

Key Responsibilities:

• Provide administrative support to the executive staff members, including managing schedules, coordinating meetings, and handling correspondence
• Prepare and organize documents, presentations, and reports with a high level of accuracy and attention to detail
• Maintain filing systems, both electronic and physical, ensuring easy access to information
• Input data into various systems and company databases
• Manage calendar for executives
• Assist with note taking in meetings
• Coordinate office vendors and supplies
• Order marketing material and act as liaison with print centers
• Assist in creating PowerPoints for presentations
• Social media and website support - LinkedIn, Instagram, Email Newsletters
• Assist in preparation of regularly scheduled business reports both internal and external
• Assist with project management tasks as needed, tracking deadlines and deliverables
• Handle confidential information with discretion and professionalism
• Serve as a point of contact for internal and external stakeholders, fostering positive relationships
• Perform other administrative duties as assigned to support team efficiency

Qualifications:

• High school diploma or equivalent; college degree preferred
• Proven experience as an administrative assistant or in a similar role
• Previous customer service experience
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software
• Ability to prioritize tasks and manage time effectively
• Professional demeanor and ability to work independently as well as part of a team

What We Offer:

• Competitive Pay
• Opportunities for professional development and growth
• A collaborative and inclusive work environment