Administrative Assistant - TCP Corps

Overview:

The role of an Administrative Assistant is crucial to the smooth operation of the organization, as they provide essential support to the leadership team, department heads, and employees. Administrative Assistants are responsible for ensuring efficient office operations and handling various administrative tasks.

Key Responsibilities:

Manage and coordinate schedules, appointments, and travel arrangements

Organize and maintain paper and electronic files

Act as the first point of contact for internal and external stakeholders

Assist in the preparation of regularly scheduled reports and presentations

Handle basic bookkeeping tasks, such as expense reports and invoicing

Manage office supplies and equipment

Assist in the onboarding process for new employees

Handle sensitive information in a confidential manner

Coordinate with department heads and senior executives on various projects

Perform data entry and manage databases

Handle incoming and outgoing correspondence

Assist in organizing company events and team-building activities

Provide general support to visitors

Assist in the coordination of office maintenance and renovations

Act as a liaison between the executive team and employees

Required Qualifications:

Proven work experience as an Administrative Assistant, Executive Assistant, or Office Administrator

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

Excellent time management skills and ability to prioritize tasks

Strong organizational and planning skills

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

High school diploma; additional qualification as an Administrative Assistant or Secretary is a plus

Ability to multitask and work effectively in a fast-paced environment

Discretion and confidentiality when handling sensitive information

Professionalism and a strong work ethic

Ability to take initiative and work independently

Knowledge of office management systems and procedures

Flexibility and adaptability to changing work demands

Strong interpersonal skills and the ability to build relationships with stakeholders at all levels

Knowledge of basic accounting principles and office management practices